Project Coordinator

6 days ago

Oxford, Oxfordshire, United Kingdom People Group Full time
Job Description

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at People Group. As a key member of our team, you will be responsible for ensuring the smooth operation of our document management systems.

Key Responsibilities
  • Project Guidelines and Procedures
    • Review and understand project guidelines and procedures to ensure compliance and accuracy.
    • Monitor team and subcontractor adherence to project guidelines and procedures.
  • Document Management
    • Assign documents to appropriate work packages according to guidelines.
    • Ensure compliance with subcontractor viewing restrictions during document assignment.
  • Quality Assurance
    • Perform quality assurance checks on all incoming information.
    • Process information according to established procedures.
  • Document Transmittals
    • Ensure all drawings and documents published on the system are linked to a document transmittal.
    • Prepare document transmittals for all information issued.
  • Drawing and Document Management
    • Download all drawings and documents for daily file updates and physical filing/hanging.
    • Maintain and update various project schedules and registers, including:
    • Technical Submission Schedule
    • Method Statement Schedules
    • RFI Register
    • Comment Schedules
    • Drawing Register
  • Filing
    • Manage both electronic and hard copy filing systems for project documents.
  • Document QA and Comment Scheduling
    • Review and schedule document QA checks and comments.
  • Plan Reviews
    • Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
    • Ensure these plans align with the actual information in Aconex.
  • RAMS Comments and Status
    • Issue comments and statuses for Risk Assessment Method Statements on Aconex.
  • Document Filing System Maintenance
    • Maintain the company's electronic and paper-based drawing and document filing system.
  • Document Archiving
    • Archive documents systematically for easy retrieval and reference.
  • Project Coordination
    • Undertake project coordination tasks and ad-hoc assignments as required.
Requirements
  • Attention to Detail
    • High level of accuracy in document management and QA processes.
  • Organizational Skills
    • Efficiently manage and update various project registers and schedules.
  • Communication Skills
    • Effectively communicate guidelines, corrections, and statuses.
  • Technical Proficiency
    • Competence in using Aconex and other document management systems.
  • Training Aptitude
    • Willingness to attend and learn from training sessions.
  • Professionalism
    • Maintain a professional demeanor and presentation.

People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees.

  • Project Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Berks, Bucks and Oxon Wildlife Trust Full time

    Project Coordinator (Fixed Term)We are seeking a highly organized and detail-oriented Project Coordinator to provide maternity cover within our Finance team at Berks, Bucks and Oxon Wildlife Trust.The successful candidate will play a crucial role in supporting the development and delivery of projects that contribute to our organization's strategic goals in...

  • Project Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Berks, Bucks and Oxon Wildlife Trust Full time

    Project Coordinator (Fixed Term)We are seeking a highly organized and detail-oriented Project Coordinator to provide maternity cover within our Finance team at Berks, Bucks and Oxon Wildlife Trust.The successful candidate will play a crucial role in supporting the development and delivery of projects that contribute to our organization's strategic goals in...

  • Project Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Circuit32 Recruitment Solutions Ltd Full time

    I'm recruiting for an engineering business in Oxford who are looking for some additional support during a busy period leading up to Christmas. The role is working as a Project Coordinator / Administrator to help manage engineering system build projects by liaising with suppliers, internal functions (engineering and purchasing) and the end-client. ROLE:...

  • Project Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Concept Resourcing Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Concept Resourcing. As a key member of our Service Delivery Team, you will play a crucial role in ensuring exceptional project delivery and customer support.Key ResponsibilitiesProject Planning and Coordination: Develop and maintain project plans and...

  • Project Coordinator

    5 days ago

    Oxford, Oxfordshire, United Kingdom Concept Resourcing Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Concept Resourcing. As a key member of our Service Delivery Team, you will play a crucial role in ensuring exceptional project delivery and customer support.Key ResponsibilitiesProject Planning and Coordination: Develop and maintain project plans and...

  • Project Coordinator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Kier Group Full time

    Kier Group is on the lookout for a Project Coordinator to enhance their workforce. If you are enthusiastic about facilitating the transportation of individuals, materials, and machinery, this role may be ideal for you.Location: Not specifiedBusiness Sector: Transportation, RailEmployment Type: Full Time, PermanentKey Responsibilities:Oversee a crucial...

  • Project Coordinator

    2 days ago

    Oxford, Oxfordshire, United Kingdom United Living Group Full time

    Job Summary:United Living Group is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth execution of various projects across our SharePoint platforms.Key Responsibilities:Monitor and review project progress to ensure timely completion and...

  • Project Coordinator

    2 days ago

    Oxford, Oxfordshire, United Kingdom United Living Group Full time

    Job Summary:United Living Group is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth execution of various projects across our SharePoint platforms.Key Responsibilities:Monitor and review project progress to ensure timely completion and...

  • Staffing Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom YOU Exclusive Full time

    Job DescriptionAre you a highly organized and detail-oriented individual?Possibly you have a strong background in project management and excel?We are seeking a Staffing Project Coordinator to join our team at YOU Exclusive, a leading provider of staffing solutions to the automotive industry.The ideal candidate will have a proven track record of managing...

  • Staffing Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom YOU Exclusive Full time

    Job DescriptionAre you a highly organized and detail-oriented individual?Possibly you have a strong background in project management and excel?We are seeking a Staffing Project Coordinator to join our team at YOU Exclusive, a leading provider of staffing solutions to the automotive industry.The ideal candidate will have a proven track record of managing...

  • Senior Project Coordinator

    1 day ago

    Oxford, Oxfordshire, United Kingdom Laing O'Rourke Full time

    Job SummaryWe are seeking a highly skilled Senior Project Planner to join our team at Laing O'Rourke. As a key member of our project team, you will be responsible for developing, managing, and monitoring project programmes and controls.Key ResponsibilitiesProvide leadership and coordination for planning and control processes.Implement and maintain project...

  • Senior Project Coordinator

    1 day ago

    Oxford, Oxfordshire, United Kingdom Laing O'Rourke Full time

    Job SummaryWe are seeking a highly skilled Senior Project Planner to join our team at Laing O'Rourke. As a key member of our project team, you will be responsible for developing, managing, and monitoring project programmes and controls.Key ResponsibilitiesProvide leadership and coordination for planning and control processes.Implement and maintain project...

  • Software Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom Round-Peg Solutions (RPS) Full time

    Job Title: Software Project CoordinatorJob Description:Round-Peg Solutions (RPS) is seeking a highly skilled Software Project Coordinator to join our team. As a Software Project Coordinator, you will be responsible for ensuring the successful delivery of software projects from initiation to completion.Key Responsibilities:Act as the primary interface between...

  • Software Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom Round-Peg Solutions (RPS) Full time

    Job Title: Software Project CoordinatorJob Description:Round-Peg Solutions (RPS) is seeking a highly skilled Software Project Coordinator to join our team. As a Software Project Coordinator, you will be responsible for ensuring the successful delivery of software projects from initiation to completion.Key Responsibilities:Act as the primary interface between...

  • Software Project Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Round-Peg Solutions (RPS) Full time

    Job Title: Software Project CoordinatorJob Summary:Round-Peg Solutions (RPS) is seeking a highly skilled Software Project Coordinator to join our team. As a Software Project Coordinator, you will be responsible for ensuring the successful delivery of software projects from initiation to completion.Key Responsibilities:Act as the primary interface between the...

  • Software Project Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Round-Peg Solutions (RPS) Full time

    Job Title: Software Project CoordinatorJob Summary:Round-Peg Solutions (RPS) is seeking a highly skilled Software Project Coordinator to join our team. As a Software Project Coordinator, you will be responsible for ensuring the successful delivery of software projects from initiation to completion.Key Responsibilities:Act as the primary interface between the...

  • Project Coordinator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Atlas Full time

    About the RoleAtlas is seeking a skilled Project Manager to oversee the delivery of projects in the South of England. This is a 6-month fixed-term contract with the possibility of extension.This position offers the opportunity to work with a leading facilities management company that prides itself on delivering top-quality service to its clients. As a...

  • Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom Atlas Full time

    About the RoleAtlas is seeking a skilled Project Manager to oversee the delivery of projects in the South of England. This is a 6-month fixed-term contract with the possibility of extension.This position offers the opportunity to work with a leading facilities management company that prides itself on delivering top-quality service to its clients. As a...

  • Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom Atlas Full time

    About the RoleAtlas is seeking a skilled Project Manager to oversee the delivery of projects in the South of England. This is a 6-month fixed-term contract with the possibility of extension.This position offers the opportunity to work with a leading facilities management company that prides itself on delivering top-quality service to its clients. As a...

  • Project Coordinator

    3 days ago

    Oxford, Oxfordshire, United Kingdom Atlas Full time

    About the RoleAtlas is seeking a skilled Project Manager to oversee the delivery of projects in the South of England. This is a 6-month fixed-term contract with the possibility of extension.This position offers the opportunity to work with a leading facilities management company that prides itself on delivering top-quality service to its clients. As a...