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Administrative Assistant

2 months ago

Invergordon, Highland, United Kingdom TRADEBE Full time

About Tradebe

Tradebe is a leading industrial business group committed to creating a more sustainable planet and making significant contributions to human wellbeing. Our main business line, Tradebe Environmental Services, is an international leader focused on recycling, energy recovery, and circular economy, managing all different environmental liabilities in a sustainable way. We provide services to the entire industrial complex with high safety and quality standards.

The Role

We are seeking an Administrator to join our team in Invergordon. The primary function is to support the Operations Co-ordinator with the back to land recycling administration process and assist with PO management, month end activities, query resolution, and billing.

Duties and Responsibilities:

  • Back to Land Admin Processes (75%):
  • Support the Operations Co-ordinator with admin activities associated with the generation, renewal, and submission of Para 7 documentation.
  • Manage the land spreading location files.
  • Update the Rock Highland on-line portal system to allow customers to access up to date information associated with their business.
  • Manage driver hours and submit to Operations Co-ordinator.
  • Submit spreading sheets to drivers so as to provide a compliant back to land process.
  • Liaise with SEPA on any queries associated with the exemption process.

General Administration (25%):

  • Manage the SAP purchase order process providing accurate information to customers and suppliers and also to provide detailed cost information for financial management.
  • Generate and submit cost and accrual data in line with the month end process schedule.
  • Support the Operations Co-ordinator with the month end billing process via AIMI.
  • Order management and ensure items are purchased at competitive costs and in a timely manner to maintain operational efficiencies.
  • Take ownership of the BACS / card payment process and provide detailed summary as part of the month end process.
  • Liaise with accounts payable and help in any customer complaint resolution.
  • Set up new customers and suppliers in-line with the Tradebe internal process.
  • Support the HWS billing process where capacity / working hours allow.

The Ideal Candidate

We are looking for a highly professional and self-motivated individual with excellent communication skills, both written and verbal. The ideal candidate will have:

  • Ability to communicate professionally and clearly to customers, suppliers, and internal stakeholders.
  • Computer literacy on all Microsoft functions.
  • Highly professional in all aspects of work.
  • Self-motivated.
  • Attention to detail.
  • Excellent communicator.
  • Effective time management and prioritisation.
  • Proactive, organised, and methodical.

We Offer

We offer a competitive salary, annual bonus, contributory pension, and flexible benefits including access to our benefits platform for discounts and cash back on shopping purchases, gyms, and leisure activities, cycle to work scheme, and dedicated wellbeing centre.