Administrative Support Specialist

2 weeks ago


Invergordon, Highland, United Kingdom TRADEBE Full time

About the Role

The Tradebe Site Administrator will provide administrative support to the Operations Co-ordinator, focusing on the back to land recycling administration process and assisting with PO management, month end activities, query resolution, and billing.

Key Responsibilities

  • Support the Operations Co-ordinator with admin activities associated with the generation, renewal, and submission of Para 7 documentation.
  • Manage the land spreading location files and update the Rock Highland on-line portal system to allow customers to access up to date information associated with their business.
  • Manage driver hours and submit to Operations Co-ordinator, and submit spreading sheets to drivers to provide a compliant back to land process.
  • Liaise with SEPA on any queries associated with the exemption process.

General Administrative Tasks

  • Manage the SAP purchase order process, providing accurate information to customers and suppliers, and detailed cost information for financial management.
  • Generate and submit cost and accrual data in line with the month end process schedule.
  • Support the Operations Co-ordinator with the month end billing process via AIMI, and order management to ensure items are purchased at competitive costs and in a timely manner to maintain operational efficiencies.
  • Liaise with accounts payable and help in any customer complaint resolution, and set up new customers and suppliers in-line with the Tradebe internal process.

Requirements

  • Ability to communicate professionally and clearly, both written and verbally, to customers, suppliers, and internal stakeholders.
  • Computer literate on all Microsoft functions.
  • Highly professional in all aspects of work, self-motivated, and with excellent communication skills.
  • Effective time management and prioritisation, and proactive, organised, and methodical.

About Tradebe

Tradebe is a group of industrial businesses committed to creating a more sustainable planet and making significant contributions to human wellbeing. Our main business line, Tradebe Environmental Services, is an international leader focused on recycling, energy recovery, and circular economy, managing all different environmental liabilities in a sustainable way.



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