Administrative Assistant

4 weeks ago

Invergordon, Highland, United Kingdom TRADEBE Full time
Job Title: Administrator

We are seeking a highly organized and detail-oriented Administrator to join our team at Tradebe Invergordon. As an Administrator, you will play a crucial role in supporting the Operations Co-ordinator with the back to land recycling administration process and assist with PO management, month end activities, query resolution, and billing.

Key Responsibilities:
  • Support the Operations Co-ordinator with admin activities associated with the generation, renewal, and submission of Para 7 documentation.
  • Manage the land spreading location files.
  • Update the Rock Highland on-line portal system to allow customers to access up to date information associated with their business.
  • Manage driver hours and submit to Operations Co-ordinator.
  • Submit spreading sheets to drivers so as to provide a compliant back to land process.
  • Liaise with SEPA on any queries associated with the exemption process.
General Administration:
  • Manage the SAP purchase order process providing accurate information to customers and suppliers and also to provide detailed cost information for financial management.
  • Generate and submit cost and accrual data in line with the month end process schedule.
  • Support the Operations Co-ordinator with the month end billing process via AIMI.
  • Order management and ensure items are purchased at competitive costs and in a timely manner to maintain operational efficiencies.
  • Take ownership of the BACS / card payment process and provide detailed summary as part of the month end process.
  • Liaise with accounts payable and help in any customer complaint resolution.
  • Set up new customers and suppliers in-line with the Tradebe internal process.
Requirements:
  • Ability to communicate professionally and clearly, both written and verbally to customers, suppliers, and internal stakeholders.
  • Computer literate on all Microsoft functions.
  • Highly professional in all aspects of work.
  • Self-Motivated.
  • Attention to detail.
  • Excellent communicator.
  • Effective time management and prioritisation.
  • Proactive, organised, and methodical.
We Offer:
  • Competitive salary.
  • Annual bonus.
  • Contributory Pension.
  • Flexible benefits (access to our benefits platform for discounts and cash back on shopping purchases, gyms, and leisure activities, cycle to work scheme, and dedicated wellbeing centre).

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