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Transformation Unit Administrator

2 months ago

Cambridge, Cambridgeshire, United Kingdom Transformation Unit Full time
Job Title: Transformation Unit Administrator - Full or Part Time (Permanent, Part time)

Job Summary:

We are seeking a highly organized and detail-oriented Administrator to join our Transformation Unit team. As a key member of our team, you will provide administrative support to our Clinical Education Team, focusing on Placements and Funded Learning.

Main Responsibilities:
  • Support Learner's Placement Allocations:
    • Assist the Placement Allocations Manager with all aspects of placement allocation, liaising with key stakeholders and multi-disciplinary teams.
    • Coordinate gathering of learner placement tariff data and uploading of information to a secure database.
    • Assist with responding to queries and escalating to manager as needed.
    • Deputise for Placement Allocations Manager.
  • Support Funded Learning work stream:
    • Manage the Funded Learning inbox and respond to queries daily.
    • Manage the Funded Learning database and ensure records are up to date.
    • Action outcomes from FLAG panel meetings and support the Lead for Post-Registration Education with follow-ups.
    • Manage the pathway application process.
    • Manage payments for Funded Learning.
    • Input allocations of funded learning on our electronic system.
  • Additional Responsibilities:
    • Provide administrative support to the Clinical Education Team as needed.
    • Assist with other administrative duties within the Transformation Unit.
    Requirements:
    • Qualifications:
      • Numerate and literate.
      • Educated to GCSE level or equivalent.
      • NVQ level 2, Customer Service/Business Admin/ITQ or equivalent experience.
      • Able to demonstrate advanced computer skills, using Microsoft Office 365.
      • Typing qualification or equivalent.
    • Experience:
      • Extensive experience with database management using Microsoft Office 365, especially MS Excel and Access.
      • Previous experience of working to tight deadlines and delivering to high performance standards.
      • Previous experience of managing own workload.
      • Experience of working in an office environment.
      • Experience of customer service or dealing with the public.
      • Previous experience of working in a healthcare setting.
    • Skills:
      • Advanced Microsoft Office 365 (including Word, Excel, Access and Outlook).
      • Ability to work as part of a multidisciplinary team.
      • Good communication skills, including telephone, email, and face-to-face.
      • Ability to follow processes and procedures.
      • Ability to manage own time working to schedule and timescales.
      • Good organisational skills.
      • Willing to take on/learn new skills.
      • An accurate and methodical approach with excellent attention to detail.
      • Ability to adapt to change.
      • Ability to work under pressure.
      • Ability to prioritise own workload.
      • Ability to problem solve if appropriate.
      • Ability to touch type.
    • Additional Requirements:
      • The ability to understand and behave at all times, towards colleagues according to our organisational values.