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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Office Angels Full time

Job Title: Administrative Assistant - Part Time

Location: London-based, Chancery Lane

Contract Details:

- Contract Type: Fixed-term contract

- Working Pattern: 4 days a week

- Contract Length: 12 months

- Annual Salary: £24,000 to £28,000 (£32,500 FTE)

About Our Client:

Our client is a global organisation representing the gas industry worldwide. With over 150 members in 80+ countries, they focus on promoting the economic, social, and environmental benefits of gas in the global energy mix and energy transition.

Benefits & Perks:

  • Competitive salary package
  • Exciting opportunity to work in a globally recognised organisation
  • Part-time working hours for a healthy work-life balance
  • Collaborative and supportive team environment
  • Opportunity to gain valuable experience in the energy industry

Responsibilities:

  • Perform general office duties such as managing correspondence, and maintaining filing systems
  • Inventory and management of the SharePoint site, ensuring document versions are up to date
  • Update databases in the CRM system to maintain accurate records
  • Coordinate and manage meetings and events, including agenda preparation, and minute-taking
  • Provide support for project/event management and the Secretariat's initiatives
  • Liaise with internal and external stakeholders to facilitate communication and collaboration
  • Assisting with the preparation of presentations and other documents as required
  • Order and manage office supplies to ensure adequate stock levels

Essential (Knowledge, skills, qualifications, experience):

  • Minimum of 1-2 years of administrative experience
  • Excellent organisational and time management skills
  • Strong attention to detail and ability to multitask effectively
  • Proactive and self-motivated, with a positive attitude towards work
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with CRM systems and SharePoint is a plus

Desirable (Knowledge, skills, qualifications, experience):

  • College administrative diploma or relevant qualification
  • Familiarity with the gas or energy industry

Technologies:

  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • CRM systems and SharePoint