Pharmacy Procurement Supervisor, Band 5

3 weeks ago

Gloucester, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

Job Overview

The dynamic and forward-thinking pharmacy division is seeking a qualified pharmacy technician or pharmacy assistant with relevant expertise to lead our procurement team. This role is particularly suited for individuals with experience in hospital pharmacy who are eager to enhance their skills and actively contribute to the advancement of our department.

The successful candidate will operate within the Pharmacy Procurement Team, overseeing the daily functions of the pharmacy purchasing office.

Key Responsibilities

The responsibilities of the Pharmacy Procurement Supervisor encompass the accurate, efficient, and timely ordering of all essential medications and pharmaceuticals, as well as invoice reconciliation in line with the Trust's financial guidelines.

Candidates must possess strong organizational skills and be highly motivated, with the ability to think critically and communicate effectively. This position offers a stimulating and rewarding environment, appealing to career-oriented individuals eager to make a significant impact in hospital pharmacy.

About Our Organization

At Gloucestershire Hospitals NHS Foundation Trust, our mission is to provide the highest quality of care that our patients deserve. We appreciate the diverse skills, experiences, and attributes that each individual brings to the Trust, fostering an inclusive workplace that attracts talented professionals who feel engaged and empowered to shape the future of our services.

The pharmacy department is committed to innovation, having implemented advanced technology, including robotic systems for medication storage and dispensing. By continuously seeking to enhance our operational methods and prioritizing medication optimization within our clinical services, we aim to improve every patient's experience and care.

Our department is an exciting and innovative place to work, with ongoing opportunities for professional development and career progression.

Job Duties

The key result areas include:

- **Pharmacy Procurement**: Under the guidance of the Senior Pharmacy Technician, ensure the seamless operation of the Purchasing Team, which includes coordinating and supervising activities.

- **Invoice Management**: Oversee pharmacy invoice reconciliation according to the Trust's financial protocols and public sector standards.

- **System Management**: Act as a super user for pharmacy robotics and relevant software systems.

- **Financial Oversight**: Manage off-contract credit claims to maximize financial rebates for out-of-stock contract items.

- **Reporting**: Provide regular updates to the Senior Pharmacy Technician regarding savings achieved from off-contract credits.

- **Order Placement**: Responsible for placing orders for a comprehensive range of medications and ensuring compliance with procurement agreements.

- **Stock Monitoring**: Regularly review stock levels and adjust purchasing patterns based on usage trends.

- **Supplier Liaison**: Proactively address out-of-stock situations and explore alternative suppliers as necessary.

- **Training and Development**: Assist in training pharmacy staff and contribute to the development of standard operating procedures.

- **Audit Participation**: Engage in internal audits and service delivery evaluations as required.

Qualifications and Skills

Essential

  • Proven experience in managing procurement processes and addressing drug shortages.
  • Significant experience in NHS hospital pharmacy settings.
  • Involvement in audits and development of standard operating procedures.
  • Experience in supervisory or management roles.

Desirable

  • Familiarity with EMIS stock control systems.
  • Knowledge of stores processes and Good Distribution Practice (GDP).

Personal Attributes

Essential

  • Excellent communication and interpersonal skills.
  • Strong time management abilities.
  • Adaptability to evolving work practices and electronic systems.
  • Self-motivated with the ability to prioritize effectively.

General Responsibilities

- Ensure adherence to standard operating procedures and health and safety regulations.

- Foster positive relationships with pharmacy, medical, and nursing staff.

- Participate in training and development initiatives related to procurement.

- Provide weekend and holiday cover as required.

- Complete additional tasks as assigned by the line manager.

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