Academic Office Coordinator

6 days ago


East Grinstead, West Sussex, United Kingdom Lloyd Recruitment Ltd Full time
Office Manager

Lloyd Recruitment Ltd is seeking an experienced Office Manager to join their team in East Grinstead. The ideal candidate will have a proven track record in administrative or office management roles, with excellent organisational and multitasking skills.

Key Responsibilities:
  • Manage phone calls, greet clients, and handle mail
  • Schedule appointments, meetings, and travel arrangements for the Director
  • Communicate effectively with clients, suppliers, and subcontractors to manage project timelines and expectations
  • Oversee daily office operations, maintain office supplies, and ensure a tidy and functional workplace
  • Assist the Director and team with administrative tasks, including filing, data entry, and document preparation
  • Manage invoices, process expenses, and coordinate with the accounting department
  • Support project managers in tracking project milestones and deadlines, ensuring timely completion
  • Assist with onboarding new employees and maintain personnel records
  • Help with the preparation of marketing materials and maintain the company's social media presence
  • Ensure the office adheres to health and safety regulations, conduct regular checks, and maintain records
Requirements:
  • Proven experience in an administrative or office management role
  • Excellent organisational and multitasking skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Ability to work independently and as part of a team
  • Full UK drivers' licence and own vehicle - due to location
Benefits:
  • Competitive salary of £28k - £35k depending on experience
  • Friendly and supportive work environment
  • Opportunities for professional growth and development


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