Buyer's Administrative Assistant

4 weeks ago

London, Greater London, United Kingdom ArtFarm Full time
Job Title: Buyer's Administrative Assistant

We are seeking a highly organized and detail-oriented Buyer's Administrative Assistant to join our Buying & Merchandising team at Artfarm. As a key member of our team, you will provide administrative support to our Buyer and contribute to the development and management of our product proposition.

Key Responsibilities:
  • Manage suppliers, set up accounts, and collate product information
  • Ensure product system data is accurate, including product setup, pricing, descriptions, weights, hierarchies, commodity codes, shelf life, and product dimensions
  • Liaise with online trading team, support product launch and data management
  • Liaise with store teams, provide pertinent signage detail, and ensure training information for new launches is received on time
  • Liaise with Finance/Accounts for any invoice queries
  • Support reporting, collate data, and manage weekly/monthly reporting
  • Collate regular competitor shop, trend reports, and presentations
  • Join floor and web walks, take meeting minutes, and follow up on actions
  • Liaise with warehouse to resolve delivery queries
New Product Development:
  • Work with Buyer/s on research and new product development
  • Maintain critical path to ensure it is accurate and up to date at all times
  • Take meeting minutes, agree on key actions with deadlines, and circulate to key stakeholders
  • Support checking packaging artwork alongside the buying team for spelling, grammar, best before, storage, weight, description accuracy, and barcodes
  • Support the team with benchmarking, competitor shops, pricing reviews, seasonal wash-up reports, and communication with the business about upcoming launches
Requirements:
  • Passionate about products and bringing interesting and innovative stories to life
  • Organized and proactive, with excellent attention to detail
  • Great communicator, both verbal and written, with ability to work cross-functionally
  • Confident working alone and in a team, with ability to take responsibility for workload
  • Strong numerical skills and analytical ability
  • Proficient in Excel and Microsoft Office
  • Experience in buying, luxury retail, or food is desirable
About Artfarm:

Artfarm is a one-of-a-kind independent hospitality company founded by Iwan and Manuela Wirth. We are renowned for developing and reinventing distinctive sites, including the award-winning Fife Arms Hotel in Braemar, Manuela restaurant in Los Angeles, Roth Bar, and The Farm Shop in Somerset. We uniquely bring together art, community, education, people, and place.

We offer a unique employee journey that is tailored around your goals and aspirations both professionally and personally. Artfarm is an equal opportunity employer and we value diversity. We believe that diversity and inclusion in our team is critical to our success, so we seek to recruit, develop, and retain talent from a diverse candidate pool. Sustainability is at the heart of Artfarm and every one of the team has a role to play in protecting our planet.

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