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Executive Support Specialist
2 months ago
Job Title: Executive Assistant - Operations Coordinator
Location: Witham, Essex
Salary: £50,000
We are seeking a highly skilled and experienced Executive Assistant to join our team at SC4 Recruitment Limited. As an Executive Assistant, you will play a critical role in supporting the CEO and senior leadership team in maintaining the momentum and stability of our operations.
Key Responsibilities:
- Act as the primary liaison for the CEO, managing day-to-day schedules, priorities, and time management.
- Lead and coordinate meetings, events, and seminars, serving as the key point of contact for internal and external stakeholders.
- Prepare and create documentation, ensuring compliance with all relevant regulations.
- Oversee sponsorships and partnerships, collaborating with key internal stakeholders to maximise opportunities.
- Manage event logistics for exhibitions and internal quarterly social events, ensuring seamless execution.
- Coordinate with training providers for company-wide residential events.
- Proactively engage with external partners to keep our client at the forefront of the industry.
- Handle general documentation and contract management and ensure all necessary insurances are in place.
- Facilitate timely communication and build effective relationships across departments, external partners, and clients.
- Plan and execute internal social events.
- Office Management
- Ad hoc project management
Requirements:
- Minimum 5 years experience in an EA/PA/OM role reporting directly to upper management.
- Demonstrable skills in problem-solving and project management.
- Passion for driving results in a fast-paced environment.
- Office Management experience.
- Excellent written and verbal communication skills.
- Strong time-management skills and the ability to organise and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Commercially minded & strategic thinker.
