Event Coordinator

3 weeks ago

London, Greater London, United Kingdom Holy Trinity Brompton & Alpha International Full time
Event Manager

At Holy Trinity Brompton & Alpha International, we are seeking a highly skilled and experienced Event Manager to join our team. As an Event Manager, you will be responsible for overseeing the planning and execution of various events, including Leadership Conferences, donor events, and London-based Alpha events.

Key Responsibilities
  • Line manage event coordinators, temporary staff, and office volunteers
  • Recruit and line-manage casual workers
  • Support the day-to-day running of the team
  • Develop and execute event Day Plans
  • Gather technical and logistical requirements from speakers, stream leaders, and internal departments
  • Negotiate with IT, Production, Vergers, and Volunteers Teams or external venues and AV suppliers
  • Determine catering requirements and manage caterers
  • Hire additional venues and equipment as needed
  • Attend site visits for external venues
  • Liaise with internal departments, including Production, IT, Verger, Worship, and Marketing teams
  • Ensure legal and insurance tasks are completed for events
  • Create floor plans for vergers
  • Liaise with interpretation teams to meet interpretation needs, including BSL
  • Liaise with speakers and associated teams regarding contracts, gifts, and accommodation
  • Implement programme decisions
  • Other event-related tasks
Requirements
  • Committed to the vision of Holy Trinity Brompton & Alpha International
  • People management experience
  • Team player with a flexible attitude
  • Excellent attention to detail and strategic thinking
  • Strong operational and administrative background
  • Self-starter with minimal supervision
  • Strong bias to action and implementation
  • Strong project management experience
  • Excellent analytical, problem-solving, decision-making, and resource management capabilities
  • Strong internal customer-focus and service orientation
  • A do-er/fixer with plenty of energy and enthusiasm
  • Excellent interpersonal and stakeholder management skills
Working Environment

We have a purposeful working environment where we strive for excellence in everything we do. Our workplace culture is shaped by our values: Audacity, Unity, Generosity, Humility, and Tenacity. We respect and value our colleagues, encourage and affirm often, challenge when necessary, and support always. It is an inspiring and energising place to work where innovation and creativity are encouraged alongside passion and discipline. The staff community is warm and engaging, with lifelong friendships being built.

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