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Facilities Management Professional

2 months ago


Abingdon, Oxfordshire, United Kingdom Sophos Full time

Job Summary

Sophos is seeking a skilled Facilities Management Professional to join our Global Facilities Team in the UK. As a key member of our team, you will be responsible for the management of our working environment, services, equipment, and processes to support the effective running of our business premises.

This is a multi-disciplinary, strategic role covering a range of activities that provide a safe and efficient working environment. The role encompasses space planning, building and supplier maintenance and management, business continuity planning, CSR awareness, and health and safety management, as well as day-to-day facilities functions.

You will ensure that our organization has the most suitable working environment for our employees and their activities in each location. You will serve as the primary contact for all facility-related matters within the country. You will utilize best business practices to improve site efficiency and reduce operating costs.

Key Responsibilities:

  • Lead the day-to-day delivery of facility services and operations.
  • Promote the highest standards of business ethos and strategically ensure the most effective use of resources in support of business objectives.
  • Establish, oversee, and ensure that any planned preventative maintenance programs (PPM) are carried out effectively.
  • Arrange works with suppliers and contractors, organizing planned and reactive support as required.
  • Responsible for the statutory compliance of required regulations and ensuring all records are kept up to date and ready for inspection.
  • Measure all service activities against recognized standards and propose appropriate and proportionate improvements to meet existing and future requirements.
  • Manage moves/additions/changes, and work to maximize utilization at each site.
  • Actively seek out and make efficiency savings and or reductions to the relevant running costs.
  • Manage relevant soft services relating to the aesthetics of the environment, reporting faults/issues as appropriate (Cleaning / Maintenance / Redecorations etc).
  • Oversee the successful delivery and management of all outsourced contracts.
  • Ensure compliance with all environmental, health, and safety requirements.
  • Ensure the internal HUB site is up to date and accurately reflects information to the employees.
  • Travel from time to time to other UK locations to ensure compliance and assist with facilities-related tasks.
  • Manage vendor approvals for all UK Facilities-related suppliers.
  • Manage Purchase Orders for all UK Facilities-related costs, including monthly and quarterly reporting on all open PO's.
  • Manage invoice queries for all UK facilities-related costs.
  • Contribute to the development of the annual budget for the properties.
  • Manage post and courier services.

Requirements:

  • First working experience in Facilities Management, ideally in a corporate office setting.
  • Track record of contractor management (property maintenance, facilities management, catering services) in a multi-site commercial property environment.
  • The ability to communicate effectively and professionally with colleagues, contractors, and key stakeholders.
  • Ability to maintain professionalism at all times under stressful situations.
  • Ability to plan and manage work under time constraints.
  • Must have strong interpersonal skills and ability to work both independently and in a team environment.
  • Highly organized with the ability to manage multiple projects simultaneously.
  • Customer Focused, with a strong drive to deliver 5-star Facilities Services.
  • Proven experience in leading projects.
  • Soft and Hard service facilities contractor management.