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Project Manager Assistant

3 months ago

Ilkley, Bradford, United Kingdom Talk Straight Full time
Project Manager Assistant

We are pleased to announce an opportunity for a Project Manager Assistant to become a vital part of our Service Delivery team. This role is designed to be flexible, allowing for a blend of remote work and office presence.

The Project Manager Assistant is essential in aiding Project Managers with the organization, implementation, and finalization of projects within specified timelines. This position requires the coordination of team members, external contractors, and consultants to guarantee that projects are executed as intended. Furthermore, the Project Manager Assistant will help in establishing project goals and monitor quality assurance throughout the project's duration. Responsibilities also encompass managing and updating orders with suppliers.

Key Responsibilities:
  • Project Organization and Implementation:
    • Support the Project Manager in crafting project plans, including schedules, milestones, and resource distribution.
    • Coordinate project tasks, resources, equipment, and information flow.
    • Ensure timely and within-scope delivery of all projects.
  • Communication and Documentation:
    • Serve as the primary contact and relay project updates to all stakeholders.
    • Facilitate communication between internal teams and external partners.
    • Prepare and deliver regular project updates, status reports, and necessary documentation.
  • Resource Management:
    • Coordinate internal resources and third-party vendors for seamless project execution.
    • Manage relationships with clients and stakeholders effectively.
    • Ensure resource availability and appropriate allocation.
  • Support and Administrative Duties:
    • Provide necessary administrative assistance, including scheduling meetings, maintaining project records, and managing correspondence.
    • Organize and engage in stakeholder meetings, ensuring efficient execution of project tasks.
    • Assist Project Managers in navigating project modifications and interventions to achieve desired outcomes.
Support and Development:
  • Comprehensive training will be provided.
  • Regular one-on-one meetings with your supervisor to assess progress and offer assistance.
  • Annual performance evaluations.
  • A welcoming and supportive workplace culture.
  • Opportunities for professional growth.
Work Environment

We promote a balanced work/life dynamic through hybrid working arrangements, allowing for remote work while attending the office a few days a week. Candidates should be within a reasonable commuting distance.

Standard working hours are Monday to Friday, starting at 8:30 AM.

Qualifications:

  • Essential:
    • Experience in Business Administration, Information Technology, or a related discipline.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Strong organizational and multitasking abilities to manage various project and administrative tasks.
    • Attention to detail to ensure effective tracking and management of all project components.
    • Ability to prioritize tasks and manage time effectively to ensure timely project delivery.
    • Analytical and problem-solving skills to assist in defining project goals and addressing challenges during the project lifecycle.
    • Flexibility to adapt to evolving project requirements and manage multiple tasks efficiently.
    • A meticulous approach to ensure quality assurance throughout the project lifecycle.
  • Desirable:
    • Experience in project planning, scheduling, and execution.
    • Experience in managing and coordinating resources, including internal teams and external vendors.
    • Experience in preparing and presenting project updates, status reports, and other documentation.

Benefits:

  • Up to 25 days of annual leave plus public holidays.
  • Wellbeing day.
  • Hybrid working options.
  • Company events.
  • Pension scheme with employer contributions.
  • Referral program.
  • Contractual sick leave.
  • Employee Assistance Program.
  • Contractual maternity and paternity leave.
  • Health Cash Plan.
  • Training allowance for non-work-related courses.
  • Volunteering day.
  • Day off for your birthday.
  • Long service recognition.
About Us

Talk Straight Ltd, through its Schools Broadband division, is a premier provider of web filtering, safeguarding, and security solutions tailored for educational institutions and multi-academy trusts. We prioritize safeguarding and security in all our operations and have been recognized with multiple awards for our outstanding security services. Our innovative cloud-based platform protects numerous organizations from advanced cyber threats, ensuring the safety of nearly one million school children online.

With consistent growth since our establishment, we are a dynamic company with a dedicated team of over 60 professionals who are integral to our success.

Equal Employment Opportunity

We are committed to being an equal opportunity employer and value diversity within our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. This job description aims to provide essential information about the role and its responsibilities, but it is not an exhaustive list of qualifications, skills, efforts, duties, or working conditions associated with the position.