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Executive Assistant

2 months ago

StratforduponAvon, Warwickshire, United Kingdom Gleeson Recruitment Group Full time
{"title": "Executive Assistant", "description": "Job Summary

We are seeking a highly organized and proactive Executive Assistant to join our Legal, Risk and Compliance function in Manchester. The successful candidate will provide high-quality PA support to members of the Senior Management Team and administrative support across the Legal, Risk and Compliance function of the business.

Key Responsibilities
  • Full diary management for members of the Senior Management Team
  • Act as a central point of contact for the Senior Management Team
  • Organize travel arrangements
  • Prepare expense reports
  • Maintain filing systems
  • Organize corporate events, including the annual staff conference, various committee meetings and other important events
  • Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint
  • Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirements
  • Collate and maintain relevant data and documentation to support annual and ad hoc audit requirements
  • Organize and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirements
  • Organize and maintain a filing system for commercial contracts and agreements
  • Assist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletter
  • Assist with the roll out and documentation of new and updated policies and procedures
  • Produce regular reports and presentations on Compliance metrics
  • Assist with ad hoc projects where required
Requirements
  • Experience in a similar PA / Administrative Assistant role within a regulated environment
  • Highly organized with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment
  • Inquisitive yet discreet
  • Excellent communication and teamwork skills
  • Attention to detail and a commitment to data quality
  • Strong problem-solving and troubleshooting skills
  • Self-motivated with the ability to work independently
  • Continuous improvement mindset with a willingness to embrace change
  • Strong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high-quality documents such as reports, presentations and newsletters
What We Offer
  • Annual discretionary bonus scheme
  • Company contributory pension scheme
  • Hybrid working
  • Life assurance
  • Cash-back health-care scheme
  • Enhance family-friendly policies
  • Employee Assistance Programme
  • Subsidized gym membership
  • Cycle to Work scheme
  • Staff referral scheme

We are an inclusive employer and welcome applicants of all backgrounds, experiences, and abilities. By applying, you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.

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