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Financial Reporting Specialist

3 months ago


Glasgow, Glasgow City, United Kingdom University of Glasgow Full time
Job Overview

The Finance Assistant plays a crucial role in overseeing the daily financial operations within the Commercial Services department, ensuring precise and timely reporting of financial information to senior management.

As an integral member of the accounting team, this position involves the processing and reporting of financial data, along with maintaining effective control and reconciliation of information across various financial systems.

Main Responsibilities
  1. Quality Assurance: Deliver high-quality outputs with a strong emphasis on controls, processes, and reporting.
  2. Banking and Reconciliation: Prepare daily banking journals and promptly reconcile any discrepancies.
  3. Purchase to Pay Compliance: Ensure adherence to the Purchase to Pay process, minimizing overdue tasks and resolving queries related to pricing and goods receipt.
  4. Supplier Management: Collaborate with the Contract Manager and Procurement to ensure timely processing of purchase orders and supplier payments.
  5. Data Insights: Work with the Finance Team to provide valuable data and management insights across Commercial Services.
  6. Supplier Setup: Manage the onboarding process for new suppliers, ensuring timely processing of requests.
  7. Damage Reporting: Maintain an accurate record of student damages, oversee quarterly payments, and reconcile data monthly.
Month-End Processes
  1. Process income into the financial system from various sales platforms, ensuring effective reconciliation.
  2. Prepare month-end journals, including income accruals and resolve posting issues.
  3. Manage the catering card process, ensuring accurate reconciliation and reporting.
  4. Prepare balance sheet reconciliations with appropriate supporting documentation.
  5. Assist in financial analysis of month-end results, providing insights and recommendations.
  6. Prepare forecast adjustments based on performance discussions.
  7. Act as the primary contact for integration between catering and finance systems.
  8. Support the team with monthly reporting for senior management.
Process Improvement
  1. Identify risks and opportunities for process enhancements, particularly in the Purchase to Pay area.
  2. Review annual contracts and make recommendations for process streamlining.
  3. Proactively analyze areas of risk and suggest measures to mitigate them.
Audit Support
  1. Assist with internal and external audit inquiries, providing timely and accurate information.
  2. Support VAT compliance and reporting for catering and event services.
Project Involvement
  1. Assist the Senior Finance Analyst with various projects, including staff training and guidance.
  2. Contribute to strategic project work that leverages financial data for validation.
  3. Provide support to the wider finance team as needed to meet operational demands.
Qualifications and Skills

Essential: Proven experience in a similar finance role, knowledge of financial procedures, and proficiency in bookkeeping or management accounting.

Desirable: Accounting qualifications and experience with financial systems.

Skills: Strong organizational skills, ability to analyze financial data, effective communication skills, and a collaborative team player.

As a member of the University of Glasgow, you will be part of a community that values ambition, excellence, and integrity.