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Office Coordinator

3 months ago


Taunton, United Kingdom Hawk 3 Talent Solutions Full time

Are you seeking a flexible administration role? Do you prefer a supportive work environment with a close-knit team?

Hawk 3 Talent Solutions is excited to present an opportunity for an Office Coordinator to join a dynamic team. This position is based in a welcoming office setting.

You will become an integral part of a small, collaborative group, with opportunities for career advancement.

Key Responsibilities:

  • Oversee incoming communications, including mail and emails, ensuring timely responses and appropriate distribution.
  • Perform various administrative tasks, such as answering phone calls and preparing both internal and external documents, including invoices and client statements.
  • Request and manage contractor documentation and information.
  • Input and maintain data in spreadsheets and reports, including contract scheduling and forecasting.
  • Update CRM records using QuickBooks, with comprehensive training provided.
  • Generate estimates and quotes for the Operations Team.
  • Monitor Purchase Orders in collaboration with the Operations Team, updating relevant financial processes as needed, with training available.
  • Provide basic holiday cover for other team members.

Desired Experience and Skills:

  • Proficient in various software applications, including Email, Microsoft Word, Excel, and Adobe.
  • Strong communication abilities.
  • Familiarity with business administration practices.
  • Basic understanding of finance and accounting terminology is advantageous.

What We Offer:

  • Subsidized parking options
  • Subsidized gym membership
  • Opportunities for career growth
  • 25 days of annual leave plus public holidays
  • Team-building events and potential travel opportunities

Hawk 3 Talent Solutions is dedicated to selecting and developing the best talent, ensuring that all decisions are based solely on suitability for the role.

We appreciate your interest in this position and look forward to the possibility of working together in the future.