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Business and Project Support Coordinator

2 months ago

Stevenage, Hertfordshire, United Kingdom East and North Hertfordshire NHS Trust Full time
Job Overview

We are seeking a highly skilled and organized Business and Project Support Administrator to join our Digital Services team at East and North Hertfordshire NHS Trust. As a key member of our team, you will provide administrative support to our safety and governance personnel, ensuring the smooth operation of our digital projects.

This role will involve diary management, handling correspondence, and day-to-day requests, as well as administration for team meetings, quality improvement projects, and stakeholder management. You will work closely with our senior leadership team to deliver projects and provide high-quality reports to senior managers.

Main Responsibilities
  • Provide administrative support to the safety and governance personnel, including diary management and correspondence handling.
  • Assist with the organization of team meetings, quality improvement projects, and stakeholder management.
  • Work closely with the senior leadership team to deliver projects and provide high-quality reports to senior managers.
  • Develop and maintain accurate and well-presented documentation, presentations, and spreadsheets using Microsoft applications.
  • Collate, analyze, and manipulate data to compile high-quality reports for senior managers.
Requirements
  • Able to demonstrate a good level of general education to Grade C and above GCSE level in Mathematics and English or equivalent.
  • RSA III or equivalent and/or Word Processing Qualification.
  • NVQ Level 3 Administration qualification or equivalent.
  • Advanced IT Skills in MS Office.
Desirable Criteria
  • Shorthand.
  • Audio Typing.
  • Secretarial qualifications.
  • Minute taking qualification.
Previous Experience
  • Substantial experience in use of IT systems, including Word processing, spreadsheets, internet, Excel, and PowerPoint.
  • Experience of working to tight deadlines and under pressure.
  • Experience of negotiating and obtaining information.
  • Experience of analyzing and presenting data.
Skills
  • Ability to work as part of a multidisciplinary team and establish good working relationships at all levels.
  • Ability to arrange and minute meetings.
  • Ability to work and act on own initiative.
  • Ability to demonstrate excellent communication skills, both orally and written.
  • Ability to work to tight deadlines and under pressure.
  • Ability to complete tasks and projects on time and to a high standard, demonstrating a can-do attitude.
  • Excellent organizational skills.
  • Proactive – to anticipate difficulties and deal with them without reference to the Director.
  • Ability to work in a highly demanding and pressurized environment.
  • Ability to deal with difficult customers.
  • Excellent written and verbal communication skills.
  • Ability to manage and organize own workload.
  • Regularly demonstrates a positive attitude and is customer-focused, ensuring that the needs of our customers are maintained and managed appropriately.
Knowledge
  • Previous experience of working as a Personal Assistant.
Other Requirements
  • Willingness to work flexibly.