Bilingual Executive Assistant

2 months ago

Hatfield, Hertfordshire, United Kingdom Computacenter Full time

Location: Various locations across the UK | Job-ID: | Contract Type: Standard | Business Unit: Business Operations & Administration

About the Team:
We are thrilled to announce an opening for a Personal Assistant within our dynamic Group Managed Services (GMS) division at Computacenter. In this role, you will collaborate closely with our Head of Service Delivery, engaging with teams in both the UK and Germany.

Your role will involve connecting with a network of other Personal Assistants across the organization, ensuring that our leadership and teams operate efficiently in their objectives across the company.

We are looking for a proactive, highly organized individual with a positive mindset to thrive in this fast-paced environment.

Key Responsibilities:

  • Comprehensive diary management to optimize schedules.
  • Coordinating travel arrangements and managing logistics.
  • Preparing for meetings, including agenda creation and minute-taking.
  • Supporting the preparation of presentations for both internal and external stakeholders.
  • Acting as a representative for the director, ensuring they are informed of all pertinent information.
  • Managing and prioritizing emails, crafting appropriate responses on behalf of the director when necessary.
  • Overseeing ad-hoc projects and events.
  • Facilitating monthly and special live events.
  • Assisting with broader communication efforts.
  • Handling administrative tasks related to personnel matters for direct reports.
  • Monitoring expenditure approvals and gathering additional information as needed.
  • Timely submission of expense reports and mileage logs for the director.
  • Arranging national and international travel.
  • Managing various approval systems to ensure accurate processing of information.
  • Some travel may be required for this role.

Qualifications:

  • Demonstrated experience in administrative or personal assistant roles.
  • Fluency in both English and German is essential.
  • Familiarity with relevant business systems, such as SAP.
  • Proficient in Microsoft applications.
  • Strong attention to detail and accuracy in data management.
  • Ability to communicate effectively at all organizational levels.
  • Excellent interpersonal, literacy, and numeracy skills.
  • Proven capability to work independently and manage multiple priorities.
  • Self-motivated with a commitment to confidentiality.

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