Event Production Coordinator

3 days ago

London, Greater London, United Kingdom Inspiring Interns & Graduates Full time
Job Description

About the Role

We are seeking a highly organized and detail-oriented Event Production Coordinator to join our team at Inspiring Interns & Graduates. As an Event Production Coordinator, you will play a crucial role in the planning and execution of events, working closely with our production and events team to ensure seamless operations and unforgettable experiences for our clients.

Key Responsibilities

  • Administrative support to the producers: Maintain event calendars, create production timelines and critical paths, updating event documentation, templates, and assist with budget tracking and reporting.
  • Team Collaboration: Work closely with internal teams, including Account Directors, Creative and Strategic Directors, and Designers, to ensure seamless event execution.
  • Client Liaison: Assist in managing client communications before, during, and after events to ensure client satisfaction and correct event execution. Taking meeting minute notes and ensuring project status reports are kept up to date across active projects.
  • Vendor & Partner Management: Research and communicate with vendors for quotes, service inquiries, and scheduling of event needs such as printing, AV equipment, decor, and attending any pre-site visits with the core production team.
  • On-site Event Coordination: Supporting the management and set up/pack down of the onsite production office, ensuring the onsite team are supported with administrative tasks and overall support for the execution of live events.
  • Post-Event: Assist with post-event reporting, gather attendee feedback, collate event captured content and feedback, and help with debrief meetings to improve future events.

Requirements

  • Bachelor's degree in communications, Event Management, or a related field (or relevant experience). Ideal but not essential.
  • Knowledge of the pharmaceutical industry. Ideal but not essential.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to collaborate and work in a fast-paced environment.
  • Flexibility to work irregular hours, including evenings and weekends, as required.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace & SharePoint.
  • Desirable experience producing events using Teams, Zoom, Google Meets, and other virtual event platforms.
  • And most importantly, a passion for events and a desire to grow in the event production industry.

What We Offer

  • Flexible working with the requirement to be in the office with the team 2-3 days a week.
  • Opportunities for career development in a fast-growing communication and event agency.
  • Exposure to a wide variety of events and clients.
  • Collaborative and creative work environment.
  • Comprehensive training and mentorship program.

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