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Executive Assistant

2 months ago

London, Greater London, United Kingdom Reed Full time

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Reed. As an Office Manager and Personal Assistant, you will play a critical role in supporting our chairman and wider team.

Key Responsibilities:

  • Diary Management: Coordinate the chairman's and team members' schedules, ensuring seamless communication and timely appointments.
  • Travel Arrangements: Book flights, hotels, and other travel-related services as needed.
  • Telephone and Email Management: Answer office calls, take messages, and screen calls when necessary.
  • Meeting and Event Planning: Organize meetings, conferences, and social events, including venue booking and catering arrangements.
  • Document Management: Oversee the editing, formatting, and distribution of contracts, documents, and other materials.
  • Audio and General Typing: Provide typing services for various tasks, including audio transcription.
  • HR Support: Assist with staff onboarding, offboarding, holiday management, and Health and Safety compliance.
  • Research Assistance: Conduct research for the chairman on various topics, including property and land details.
  • Expense Processing: Manage employee expenses, generate payment forms, and process payments.
  • Office Supplies and Maintenance: Order and maintain office supplies, manage contracts for cleaning, printing, and IT services.
  • Fleet and Equipment Management: Oversee the insurance and taxation of company vehicles and equipment, handle insurance claims, and ensure compliance with regulations.

The ideal candidate will possess excellent organizational skills, previous experience in a similar role, and a strong attention to detail. Property sector experience is not necessary, but it would be an added advantage.

Please submit your application, including a relevant CV, for consideration. We will contact potential candidates to arrange an interview.