Business Development Coordinator

4 weeks ago

Worthing, West Sussex, United Kingdom Equiniti Full time

About the Role

The Bid Manager will be responsible for the end-to-end management of bids in line with the Equiniti Governance Process and acting as the right-hand person to the sales lead. This role will involve assembling and managing a virtual Bid Team, including Subject Matter Experts (SMEs), who will contribute to the bid solution and bid documentation throughout the end-to-end bid process.

Key Responsibilities

  • Manage the end-to-end bid process, ensuring adherence to the Equiniti Governance Process, including qualification, kick-off meetings, solutioning, theming, and independent reviews, including red team reviews and sign-off.
  • Establish and communicate detailed bid plans and bid trackers as applicable.
  • Manage virtual bid teams and inputs from SMEs to required deadlines and key stakeholders, typically engaging with sales, solution/product teams, finance, commercial, legal, and project management/delivery.
  • Work with the Sales lead to develop a clear win strategy for each bid and ensure win themes are clear and compelling.
  • Oversee all bid workstreams progress, chasing as necessary to ensure bid deadlines are met.
  • Support the preparation and review of the commercial aspects of the bid.
  • Track risks throughout the bid process.
  • Contribute to the written proposal, both in terms of content and presentation, ensuring responses follow standard formatting and quality standards as defined in the Bid Writing and Branding Guidelines.
  • Ensure timescales are achieved at each step of the bid process, including all internal governance, while taking the initiative in setting realistic deadlines.
  • Ensure on-time submission of compliant and commercially sound bids.
  • Coordinate, prepare, review, and support rehearsals for client presentations required as part of the bid submission.
  • Be front-facing to the client as required to support the sales lead.
  • Drive continuous improvement, through post-bid reviews, both internally and with customers, ensuring that lessons learned and feedback are recorded and used for future bids.
  • Assimilate information extracted from SMEs and re-write it into a defined style, ensuring that it is clearly articulated and easy to integrate into proposals.
  • Where appropriate, tag content for inclusion in the content library at final draft stage of the bid.
  • Provide training as necessary to SMEs regarding writing best practice, using MS Teams, etc.
  • Build and maintain relationships with key stakeholders within the business divisions, including undertaking monthly bid pipeline calls.
  • Ensure all bids/pitches undertake the correct level of governance and sign-off for commercials through to deal completion - maintain bid information on the 'Bid Workload' spreadsheet, ensuring accurate TCV and margin figures are held and any updates captured.
  • Undertake ad hoc bid tasks as required by UKSS, including producing small ad hoc proposals, presentations, and questionnaires; undertaking proofreading/formatting, content reviews, portal management, content library updates, training, and improvement projects.

Requirements

  • Excellent planning and project management skills.
  • Excellent verbal communication.
  • Strong inter-personal and influencing skills.
  • Ability to develop effective working relationships and manage key stakeholders.
  • Solutions and results-oriented, positive thinker, decisive, and assertive.
  • Solid understanding of sales and bid process.
  • Good risk management skills.
  • Has experience in leading cross-functional bid teams with demonstrable experience in extracting the right information from the bid team members and ensuring that this is translated into effective written messages; taking input from others in the team and re-writing if required;
  • Must be confident and adept at challenging, questioning, and influencing members of the bid team at all levels of seniority.
  • Excellent attention to detail.
  • Strong written English language skills.
  • Ability to work under pressure.
  • Strong academic background and/or extensive bid experience. APMP (Foundation or Practitioner level desirable).

Equiniti is an Equal Opportunities Employer

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks, including 5-year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks.

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