Business Operations Coordinator

1 week ago


Worthing, West Sussex, United Kingdom Mitie Full time

Job Overview

  • 12-month fixed term contract (maternity cover)
  • Monday to Friday, 08:00 to 16:00, with a half-hour unpaid break
  • Site-based position in a friendly office environment

Main Duties

  • Monitor staff absences and log with management teams
  • Assist in distributing communications materials to all teams
  • File paperwork as generated, archive as requested
  • Answer telephone calls and take messages as required
  • Oversee the Helpdesk Log, ensuring all reports are logged via the Maximo computerised system
  • Liaise with the Operations Team regarding purchase orders, projects, and quotes to ensure timely and accurate allocation of costs
  • Complete the office administration log
  • Raise, Goods Receipt and accurately allocate orders in SAP (Finance System)
  • Upload Health and Safety related observation cards into the specified H&S system
  • Attend and actively participate in comm calls, meetings, and training courses as required, relevant to the role
  • Assist with coordinating inbound and outbound post and parcels

Key Requirements

  • Excellent communication skills
  • Confident, methodical and process-driven with excellent attention to detail
  • Proficient in the use of Microsoft Office


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