Business Operations Coordinator
1 week ago
Job Overview
- 12-month fixed term contract (maternity cover)
- Monday to Friday, 08:00 to 16:00, with a half-hour unpaid break
- Site-based position in a friendly office environment
Main Duties
- Monitor staff absences and log with management teams
- Assist in distributing communications materials to all teams
- File paperwork as generated, archive as requested
- Answer telephone calls and take messages as required
- Oversee the Helpdesk Log, ensuring all reports are logged via the Maximo computerised system
- Liaise with the Operations Team regarding purchase orders, projects, and quotes to ensure timely and accurate allocation of costs
- Complete the office administration log
- Raise, Goods Receipt and accurately allocate orders in SAP (Finance System)
- Upload Health and Safety related observation cards into the specified H&S system
- Attend and actively participate in comm calls, meetings, and training courses as required, relevant to the role
- Assist with coordinating inbound and outbound post and parcels
Key Requirements
- Excellent communication skills
- Confident, methodical and process-driven with excellent attention to detail
- Proficient in the use of Microsoft Office
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