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Proposal Coordinator

2 months ago

Enfield Town, Greater London, United Kingdom Galldris Group Full time
Job Overview

Position: Bid Coordinator

Company: Galldris Group

An exciting opportunity exists for a Bid Coordinator to become a vital part of our Head Office team. The successful candidate will play a key role in the creation of high-quality proposal documentation, including Expressions of Interest (EOIs), Requests for Information (RFIs), Pre-Qualification Questionnaires (PQQs), and Invitations to Tender (ITTs).

The Bid Coordinator will also handle various administrative responsibilities associated with proposal submissions and will support the broader Preconstruction team.

Key Responsibilities:

  • Perform administrative tasks related to the collection and organization of tender information for distribution.
  • Assist in compiling comprehensive bids by gathering essential data from proposal contributors, including Estimators, Planners, and Preconstruction Managers.
  • Help in the development of bid documents for project kick-offs and settlements.
  • Consolidate documents prepared by team members into the required tender format.
  • Maintain and manage a library of reusable written content, templates, and processes to enhance submission efficiency.
  • Support post-bid activities, including the creation of presentations and logging of information.
  • Collaborate with the Proposal Lead to monitor and track opportunities through procurement portals.
  • Perform additional administrative duties that contribute to the support of the wider office team and its leadership.
  • Act as a deputy in the absence of the Proposals Lead to ensure proposal submission continuity.

Experience and Knowledge:

Essential Qualifications:

  • GCSEs, A-levels, or equivalent qualifications.
  • Prior experience working within a bid team.
  • Experience in drafting proposal responses.
  • Proficiency in Microsoft Office Suite, including PowerPoint, SharePoint, and Microsoft Teams.

Desirable Qualifications:

  • Degree in a relevant field, such as Marketing or English.
  • Experience with bid submission and procurement portals.
  • Familiarity with the construction industry.
  • Experience with Adobe editing tools.

Skills Required:

The ideal candidate will play a crucial role in the preconstruction phase of potential projects, supporting the Proposal Lead and the wider bid team in preparing and submitting competitive tenders for construction opportunities.

Key Skills:

  • Strong communication and organizational abilities.
  • Excellent writing and grammar skills with the capacity to prioritize tasks effectively.
  • Ability to work under pressure and meet deadlines.
  • Capability to manage multiple tasks simultaneously.
  • Strong relationship-building skills.

Joining our team offers ongoing support, training, and opportunities for internal development. Our benefits include:

  • 25 days of annual leave plus bank holidays, increasing with service.
  • An additional day of annual leave for your birthday.
  • Access to an employee referral scheme with rewards.
  • Resources to support physical, mental, and financial well-being.
  • Private medical insurance after successful completion of probation.
  • Company Life Assurance.
  • Funded training to achieve APMP membership.

Applicants must be eligible to work legally in the UK. Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.