Finance Operations Coordinator

3 weeks ago


Ware, Hertfordshire, United Kingdom Rapiergroup Full time

About Rapiergroup

We are a forward-thinking creative agency celebrated for our exceptional delivery of events, experiences, and exhibitions both globally and online. Our goal is to forge meaningful connections between individuals and brands.

Focusing on diverse sectors such as finance, automotive, technology, pharmaceuticals, medical, aerospace, and defense, we offer extensive solutions in event management, exhibition design, and experiential marketing. Our portfolio includes event planning, exhibit creation, employee training, sponsorship marketing, content development, and digital media.

At Rapiergroup, we take pride in our integrity and authenticity in all our endeavors. Our team is recognized for their dynamic and collaborative spirit.

Role Overview

As an integral member of our finance department, you will oversee essential accounting functions, particularly concentrating on employee reimbursements and vendor invoices.

Expense Oversight:

  • Timely distribution of credit card statements to cardholders
  • Verification of personal expenses and credit card claims for precision
  • Ensuring prompt authorization of claims
  • Processing claims within the purchase ledger
  • Managing reimbursement of personal expenses
  • Organizing claims systematically
  • Efficiently resolving staff and banking inquiries

Financial Documentation:

  • Updating supplier information in the accounting system
  • Preparing payment lists and executing BACS payments
  • Matching invoices with purchase orders
  • Verifying ledger coding and VAT on invoices
  • Authorizing and posting invoices
  • Assisting in monthly payment processes
  • Handling ad-hoc payments
  • Reconciling supplier statements
  • Addressing inquiries promptly
  • Reconciling ledger accounts
  • Generating creditor reports

Sales Ledger Responsibilities:

  • Accurately maintaining client records
  • Efficiently processing sales orders
  • Preparing and dispatching invoices to clients
  • Systematically filing invoice copies
  • Resolving inquiries from staff, clients, and banks
  • Reconciling sales ledger accounts
  • Generating debtor reports

Credit Management:

  • Monitoring timely payments of invoices by clients
  • Proactively following up on overdue payments

Cash Management:

  • Daily updates of the cashbook
  • Reconciling cashbook with bank statements
  • Promptly resolving discrepancies
  • Filing bank statements as necessary

Cashflow Forecasting:

  • Providing payment projections for cashflow forecasting

Administrative Support:

  • Assisting with office administration tasks

This position is part-time, requiring 20 hours per week, distributed from Monday to Friday. Flexible working arrangements can be discussed, with the possibility of remote work following a training period. The ideal candidate should possess bookkeeping qualifications, expertise in Sage 200, and proficiency in Microsoft Office tools. Strong communication skills, meticulous attention to detail, and the ability to work collaboratively are essential for this role.

We offer a competitive pro-rata salary and a vibrant work environment that fosters individual growth.



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