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Office Culture Manager

2 months ago

Northampton, Northamptonshire, United Kingdom My 1st Years Full time
Job Description

My 1st Years is seeking an Office Happiness Manager to foster a supportive and inclusive workplace culture. This role will give someone the responsibility and autonomy to implement practices that ensure all employees feel valued and respected.

Main Responsibilities:

  • General Office Management:
    • Act as the main office contact for general day-to-day queries for staff
    • Order office supplies as required
    • Manage the administration of the fire register
    • Liaise with the facilities manager as required on other office health & safety elements
    • Assist with scheduling meetings as requested to support the Head of People
    • Provide general administrative assistance as required
  • Cultural Strategy & Events:
    • Advocate our values and bring them to life
    • Organise company social events
    • Promote a positive workplace culture
  • Meeting Room Management:
    • Manage meeting room set-ups for both internal and external meetings including organising refreshments and tidying up
    • Assist with meeting room bookings as required
  • Recruitment & New Starter Assistance:
    • Assist with recruitment tasks, including but not limited to CV screening, screening calls, interview set-up and sending of documentation
    • Handle administration for new starters, such as requesting new starter packs, pre-start candidate communications and implementation of the onboarding process
    • Carry out pre-employment checks
  • HR Support:
    • Assist with the management of HR systems and employee setup
    • Assist with drafting offer letters, contracts and other HR-related documents
    • Assist with basic HR inquiries or redirect as necessary
    • Monitor Townhall responding to feedback and questions promptly
  • Travel Arrangements:
    • Assist with travel and hotel bookings as required for both domestic and international travel

Requirements:

  • Excellent communication skills, both written and verbal
  • Excellent attention to detail
  • Confident working alone as well as part of a team
  • Previous administration experience
  • Previous Office Manager experience desirable but not essential
  • Tact and professionalism when handling confidential information and employee concerns

Benefits:

  • Salary of £25,000pa
  • 25 days holiday (increasing to 28 with service) + Bank Holidays
  • Enhanced Maternity & Paternity Pay
  • Summer Hours (3pm finish every Friday in June, July & August)
  • 2 Volunteer Days per year
  • EAP
  • Birthday Day off (in addition to your holiday allowance)
  • Early finish on payday
  • Staff Discount
  • Free onsite parking

Location: You will be based in our office in Northampton. This is an on-site role.