Executive Assistant

3 weeks ago

London, Greater London, United Kingdom Amazon Full time
About the Role

We are seeking an exceptional Executive Assistant to support two directors in the Prime Video Subscriptions Tech and Commerce and International Product team. This role will be a key member of our fast-paced and growing team, working closely with the leadership team and other Executive Assistants to provide support to the organization.

Key Responsibilities
  1. Calendar Management: Manage complex calendars and scheduling to support teams in multiple locations.
  2. Travel Coordination: Manage domestic and international travel arrangements.
  3. Expense Report Management: Coordinate and submit expense reports.
  4. Team Activities: Organize, execute, and assist with team activities, including staff meeting agendas, all-hands meetings, off-sites, and team social events.
  5. Deliverable Tracking: Track and help drive completion of key deliverables and follow up on outstanding items.
  6. Liaison: Act as a liaison for direct reports.
  7. Team Space Management: Manage team space, including moves and reconfigurations.
  8. Documentation: Write, edit, and prepare documents for readiness.
  9. Morale and Team Building: Plan morale and team building traditions and activities to engender a strong organizational and team culture.
About the Team

This role will work closely with a team of Executive Assistants to facilitate key team activities and projects. The Prime Video & Amazon MGM Studios Core Product/Technology organization is a fast-paced, growth business available in over 200 countries and territories worldwide.

Requirements
  1. Microsoft Office Proficiency: Knowledge of Microsoft Office products and applications.
  2. Executive Assistant Experience: Experience as an Executive Assistant.
  3. Calendar Management: Experience with executive level calendar management.
  4. Travel Coordination: Experience with domestic or international travel coordination.
  5. Administrative Skills: Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed.
  6. Global Team Experience: Experience working with large global teams.
  7. Project Management: Experience with end-to-end project management.
Preferred Qualifications
  1. Process Improvement: Experience leading process improvements.
  2. High-Tech Company Experience: Experience in a fast-paced, high-tech company.
  3. Efficiency Design: Experience designing processes to maximize efficiency.
  4. Work Space Planning: Experience with work space planning/management.

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