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Financial Operations Administrator

2 months ago

Barnet, United Kingdom Hatched Recruitment Group Full time
Accounts Payable Specialist

Location: Remote with occasional office attendance
Rate: £20.43/hr umbrella rate
Hours: Full-time, 36 hours per week

Overview:
Hatched Recruitment Group is seeking a dedicated Accounts Payable Specialist to join our team. This temporary position focuses on supporting the implementation of a new finance system while managing essential transactional finance operations.

Role Summary:
The Accounts Payable Specialist plays a crucial role in ensuring the accurate processing and management of all invoices, bills, and payments. This position requires adherence to company policies, timely payment processing, and effective communication with vendors and internal stakeholders.

Key Responsibilities:
  • Master Data Management:
    - Create and amend supplier records based on requests.
    - Conduct due diligence on new supplier submissions.
    - Collaborate with service areas for supplier management.
  • Purchasing Administration:
    - Develop and modify Contract and Blanket Purchase Agreements.
    - Maintain purchase order records.
  • Invoice Processing:
    - Review and verify invoices for accuracy and completeness.
    - Match goods receipts with purchase order invoices for payment.
    - Address discrepancies related to invoices.
  • Payment Processing:
    - Execute timely payments to vendors and employees.
    - Verify payment terms and maintain accurate records.
  • Vendor Management:
    - Build and maintain relationships with vendors.
    - Address vendor inquiries and resolve payment issues.
  • Month-End Closing:
    - Assist in reconciling accounts payable balances.
    - Support financial audits with necessary documentation.
  • Recordkeeping and Reporting:
    - Maintain organized accounts payable records.
    - Generate reports to monitor performance and identify trends.
  • Compliance:
    - Ensure adherence to company policies and accounting principles.
    - Participate in updating accounts payable procedures.
  • Collaboration:
    - Work with departments such as Procurement and Finance to streamline processes.

Qualifications:
  • Experience in accounts payable or related finance roles.
  • Knowledge of accounting principles and financial regulations.
  • Proficiency in accounting software and MS Office Suite.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal abilities.
  • Analytical and problem-solving skills.

Work Environment:
This role is primarily remote, with some required attendance in the office for training and collaboration.