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Senior Office Administrator
2 months ago
We are seeking a highly organized and detail-oriented Senior Office Administrator to join our team at Proactive Personnel Ltd. As a key member of our administrative team, you will be responsible for providing exceptional support to our business operations.
Key Responsibilities:- Negotiate Contracts with Suppliers: You will be responsible for negotiating new contracts with suppliers on behalf of our company, ensuring that we receive the best possible deals.
- Facilities Management: You will be responsible for planning and coordinating the maintenance and upkeep of our premises and equipment, ensuring that our facilities are always in good working order.
- Access Control and ID Badges: You will be responsible for setting up and maintaining our access control system, as well as issuing ID badges to employees.
- Procurement and Supplies: You will be responsible for procuring stationery, equipment, and office supplies, ensuring that we have everything we need to operate efficiently.
- HR Support: You will provide administrative support to our HR team, including recruitment, onboarding, and coordinating inductions.
- Meeting Room Preparation: You will be responsible for preparing meeting rooms for clients and employees, ensuring that everything is in order.
- Employee Benefits: You will be responsible for managing our employee benefit schemes, ensuring that employees have access to the benefits they need.
- Health and Safety: You will be responsible for ensuring that our office and sites are safe and compliant with health and safety regulations.
- Fleet Management: You will be responsible for managing our small fleet of company cars, ensuring that they are properly maintained and serviced.
- Company Events: You will assist in planning and coordinating company events, ensuring that they are successful and enjoyable for all attendees.
- Administrative Experience: You will have previous experience in a business administrative or administrative role, with a strong understanding of office procedures and protocols.
- HR Knowledge: You will have some knowledge of HR administration and HR systems, such as Workday.
- Professionalism and Integrity: You will have a high level of professionalism and integrity, with excellent communication and interpersonal skills.
- Self-Motivation and Independence: You will be able to work independently and be self-motivated, with a strong ability to prioritize and manage multiple tasks effectively.
- IT Skills: You will have excellent IT skills, with a strong understanding of Microsoft Office and other business software.
- Organizational and Time Management Skills: You will have good organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively.
- Proactivity and Collaboration: You will be proactive and collaborative, with a strong ability to work with others to achieve common goals.
