Administrative Support Specialist

4 weeks ago

Hertford, United Kingdom Adecco Full time

Job Title:
Office Assistant

Pay:
£14.36

Location:
Hertford

Employment Type:
Full-time Temporary to Permanent

Job Overview:
We are looking for a motivated and proactive Office Assistant to enhance our office operations. The successful candidate will have a background in administrative support or a similar role within a busy office setting.

While prior experience is beneficial, a positive mindset, eagerness to learn, and capability to assist with various office duties are crucial.

This position provides a pathway for professional growth and the chance to acquire a diverse skill set.

Key Responsibilities:
1. Responding to incoming calls and routing them to the relevant departments.
2. Addressing client inquiries and supporting the sales team with quotes and tender documentation.
3. Timely management and processing of purchase orders.
4. Assisting in the credit control process to ensure prompt payments.
5. Maintaining office supplies, including tea, coffee, and photocopy paper, ensuring they are stocked and reordered as needed.
6. Taking minutes during meetings and distributing them accordingly.
7. Supporting administrative tasks related to maintaining ISO accreditation.
8. Ordering branded merchandise and uniforms for the installation team.
9. Coordinating travel arrangements, including transportation, train tickets, flights, and accommodations for installers and directors.
10. Organizing permits and site access arrangements.

Key Skills & Attributes:
1. A proactive attitude with a willingness to assist with a variety of tasks.
2. Ability to quickly learn new tasks and systems.
3. Strong organizational skills with the capability to manage multiple tasks simultaneously.
4. Excellent verbal and written communication skills.
5. A collaborative approach with the ability to work effectively within a team.
6. A meticulous eye for detail to ensure accuracy in task completion.

Qualifications:
1. Previous experience in an office environment or as an office assistant is preferred.
2. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
3. Strong organizational and multitasking abilities.
4. A positive and proactive approach to work.

Benefits:
1. Access to Well-being Centres.
2. Subsidized gym memberships.
3. Discounts on over 800 online retailers, including fashion, electronics, garden, and home goods.
4. Cashback opportunities for online shopping.
5. Instant vouchers and home utilities discounts.
6. Guides and recipes for healthy eating.
7. Comprehensive physical, mental, nutritional, and financial benefits.
8. Holiday pay and discounts on holidays both in the UK and abroad.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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