Operations Team Leader

3 weeks ago

Birmingham, Birmingham, United Kingdom International Automotive Components Full time

We are pleased to present an exciting opportunity to become a vital member of our forward-thinking and dedicated team:

Team Coordinator
International Automotive Components

Key Responsibilities:


• As the Team Coordinator, you will be entrusted with managing the schedules of the CEO and COO, ensuring that essential business activities are prioritized, and collaborating with their leadership team to prepare necessary documentation and follow up on assigned actions, ensuring timely and quality delivery of all tasks.


• Your daily responsibilities will encompass diary management, organizing meetings, and handling office administration.


• You will coordinate with colleagues and external partners to arrange travel and accommodation, manage expense reports, and maintain the gifts and entertainment register for the team, along with tracking holidays for effective team oversight.


• Additionally, you will assist the Transformation Director in coordinating critical transformation projects.


• Conducting online research and reaching out to external organizations to gather project-related information will also be part of your role.


• You will prepare for and attend meetings, taking minutes and distributing notes as necessary.


• Organizing documentation and ensuring quality and timely contributions from cross-functional teams will be essential.


• You will be responsible for researching, compiling, and preparing reports, presentations, and correspondence, as well as managing databases and filing systems.


• Handling correspondence, managing diaries, and organizing meetings and appointments, while often controlling access to the executive's schedule, will be part of your duties.


• You will also be tasked with organizing events and conferences.


• Supporting the collection of data for various tasks and deadlines will be expected.


• Implementing and maintaining administrative procedures and systems will be crucial.


• Utilizing financial awareness to evaluate reports and data for recommendations and executive summaries, along with compiling and filing expenses, will be part of your responsibilities.


• Additional miscellaneous tasks to support your manager and conducting research will be required.

Preferred Qualifications:


• Previous experience in a personal assistant, organizational, or administrative capacity is essential.


• Strong analytical and problem-solving skills are required.


• Proven ability to thrive in a fast-paced, dynamic environment.


• Capability to work under pressure to complete tasks efficiently.


• Ability to prioritize urgent and important tasks effectively.


• Excellent written and verbal communication skills are necessary.


• Proficiency in IT, particularly with Microsoft Office applications, is expected.


• Familiarity with finance processes, venue booking, and system usage is advantageous.


• Maintaining confidentiality when handling sensitive information is critical.


• Highly organized with exceptional stakeholder management skills.


• Detail-oriented with strong organizational and time management abilities.


• High levels of self-management and accuracy in all projects are essential.


• Adaptability to changing business requirements without constant supervision is necessary.


• Ability to prioritize workload and support organizational changes effectively.


• Strong business acumen is preferred.


• A driven, self-starter with the ability to work independently and manage a diverse range of daily activities is required.

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