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Personal Executive Coordinator

2 months ago

London, Greater London, United Kingdom Green Park Content Full time

Overview

Greenpark is a renowned global agency, celebrated for its performance-oriented content creation and brand publishing. Our mission is to forge impactful connections that enhance lives through effective content strategies tailored for search and social platforms. We excel in Insights & SEO, Creative Content, and Performance Technology, delivering exceptional results to our clients through both agency and in-house models.

Our Culture

At Greenpark, we are united by our commitment to making a positive difference for the individuals and brands we collaborate with. Our core values—'We Strive', 'Acting Together', and 'With Kindness'—are integral to our operations.

Client Portfolio

We proudly serve an impressive array of clients, including leading brands such as Unilever, Clarins, AIA, and Nestle, among others.

Purpose of the Role

The Executive Assistant position is designed to enable the CEO to concentrate on essential business functions and foster robust client and new business relationships.

Reporting Structure

This role directly reports to the CEO and provides support to the broader senior management team as necessary.

Key Responsibilities

  • Comprehensive diary management for the CEO, ensuring all meetings are scheduled, confirmed, and communicated effectively.
  • Assist in the preparation and research for critical meetings, including necessary documentation.
  • Coordinate attendees for both external and internal meetings, ensuring seamless scheduling.
  • Organize internal training sessions and manage logistics for meeting spaces.
  • Oversee travel arrangements for all UK employees, optimizing costs and benefits.
  • Attend significant meetings to take detailed minutes and provide summaries.
  • Support the CEO with personal administrative tasks to facilitate business growth.
  • Assist senior management with urgent issues as needed.
  • Provide ad hoc office management and administrative support.

Essential Soft Skills

  • Demonstrates ownership and accountability, working independently with minimal supervision.
  • Proactively takes initiative and is adaptable to changing responsibilities.
  • Seeks clarification and asks questions to ensure comprehensive understanding.
  • Acts as a representative of the CEO, maintaining professionalism and discretion.

Additional Responsibilities

  • Act in good faith towards the company and its stakeholders at all times.
  • Uphold loyalty and respect for colleagues and management.
  • Maintain confidentiality regarding all meetings and decisions.
  • Set high standards and lead by example.
  • Inspire and motivate team members through effective communication.