Payables and Receivables Officer

7 days ago


Manchester, United Kingdom Southway Housing Trust Full time

Job Summary

Southway Housing Trust is seeking a highly skilled Payables and Receivables Officer to cover a 12-month maternity leave. As a key member of the Finance team, you will be responsible for supporting the delivery of core accounting operations, including transaction processing, maintenance of payables and receivables ledgers, and inter-company billings.

Key Responsibilities

1. Payables

• Assist the Payables Supervisor in ensuring timely supplier payments for Southway Housing Trust and its subsidiaries.

• Log and process invoices and credit notes, entering correct VAT coding.

• Match invoices to purchase orders approved in line with financial regulations.

• Support the preparation of weekly BACS payments through the online banking system.

• Prepare cash book journals and check differences in bank statement entries.

• Liaise with budget holders regarding outstanding payments and purchase order queries.

• Interface repairs & material purchases to finance system, investigate and resolve issues.

• Process sundry payments and rent refund requests.

• Ensure effective control over payments taken by direct debit.

• Prepare credit card statement journals from receipt logs provided by card holders.

• Reconcile supplier statements to the purchase ledger monthly.

2. Accounts Payable Ledgers

• Assist the Financial Services Team Leader in maintaining accurate Accounts Payable ledgers.

• Closedown the Accounts Payables ledger at month end, resolve unprocessed batches.

• Prepare schedules of unapproved invoices, distribute these to budget holders and record explanations for items which remain unpaid.

• Investigate and resolve system issues which impact on the Payables function.

• Suggest changes or improvements to increase accuracy and efficiency.

3. Accounts Receivable Ledgers

• Assist the Financial Services Team Leader in maintaining accurate Accounts Receivable ledgers.

• Perform credit checks and ensure all accounts operate within their credit limits.

• Raise sundry invoices to customers in an accurate and timely manner.

• Allocate receipts to specific receivables invoices.

• Post journal entries before ledger close down.

• Reconcile receivables accounts on a timely basis, following up unidentified cash receipts.

• Reconcile receivables transactions on the bank statement daily.

• Produce regular updated ageing receivables report.

4. General Support

• Provide additional support to the Finance Team.

• Process inter-company billings, via equivalent invoices in subsidiary companies, and assist in the reconciliation of these transactions.

• Administer funds held by Southway on behalf of other organisations, distribute statements and undertake related accounting entries.

• Post rental receipt transactions and related bank entries.

• Carry out administrative duties including filing, review of incoming post to the Finance Team and electronic communication to the general Finance email account.

• Undertake any other duties consistent with the grading of the post.



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