Administrative Project Manager

6 days ago

Purley, Greater London, United Kingdom Tjarks and Tjarks Design Group Full time
Job Description

Job Title: Project Coordinator

Company: Tjarks and Tjarks Design Group

Job Type: Full-time

Location: South London/Hybrid

Job Category: Administration/Project Management

Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Tjarks and Tjarks Design Group. As a Project Coordinator, you will be responsible for assisting a Senior Account/Project Manager or Account Director in all administration duties to ensure the smooth running of projects.

Key Responsibilities
  • Assist in the coordination of projects from start to finish, ensuring timely completion and high-quality results.
  • Provide administrative support to the Client Services department, including organizing proofs, packshots, sample shootings, and couriers.
  • Assist in the preparation of quotes, setting up jobs on Traffic (internal system), and coordinating Account Managers' mailboxes in absences.
  • Communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
  • Liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
  • Analyze, understand, question, and challenge client briefings.
  • Assist in writing briefings for internal design, photoshoot, and digital artwork projects.
  • Attend briefs to the design or artwork team on individual projects as required.
  • Manage the timing and execution of the internal design and artwork process as required.
  • Organize photoshoots, get quotations, book photographers and home economists, organize/source product samples, write photo briefings under guidance, etc.
  • Proof-read all designs and artworks you are assisting with, ensuring brand consistency across the product range.
  • Ensure that projects comply with all current client design and artwork guidelines.
  • Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
  • Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
  • Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.
Requirements
  • At least 2 years' strong administration or project experience.
  • Fluency in German language skills.
  • Project management experience in the creative/branding industry is advantageous.
  • Advanced in Excel and managing spreadsheets is essential.
  • Experience in other MS Office packages (Outlook/Word).
  • Ability to balance and own your own workload.
  • Flexibility and ability to coordinate multiple projects in a fast-paced environment.
Attributes
  • Conscientious, reliable, good attendance, and timekeeping standards.
  • Excellent attention to detail and works with precision.
  • Effective project manager, able to manage workload.
  • Honest, trustworthy, and able to work unsupervised.
  • Demonstrates initiative, is creative, and contributes ideas.
  • Pragmatic approach to problem-solving without cutting corners.
  • Friendly, approachable, respectful, and a positive team player.
  • Flexible, adaptable, calm while working under pressure.
  • Professional with excellent communication skills.
  • Proactive, takes ownership of daily tasks with a can-do attitude.
  • Must be able to work flexibly to meet the needs of the business.
Equal Opportunities

Tjarks and Tjarks Design Group adheres to and promotes equal employment opportunity for all, regardless of any characteristic as protected by law.

Data Protection

Any information we receive as part of an enquiry about opportunities with Tjarks and Tjarks Design Group, including personal contact details, CV, and email address, will be kept and used for recruitment purposes for a period of at least one year.

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