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Event Coordinator

2 months ago

Cardiff, Cardiff, United Kingdom Public Health Wales Full time
Job Summary

Public Health Wales is seeking a dedicated Events Officer to join our Estates and Facilities Operations and Finance team. Based in Cardiff, this full-time role involves coordinating meetings, events, and conferences in our newly created open space at Capital Quarter 2. The successful candidate will play a pivotal role in supporting various teams and external partners, ensuring the successful planning, delivery, and follow-up of a range of public health events.

Main Duties of the Job

The Events Officer will be responsible for coordinating all aspects of event planning and delivery:

  • Event Coordination: Work closely with internal teams and external stakeholders to coordinate all aspects of event planning and delivery.
  • Communication: Serve as the primary point of contact for event organisers, ensuring effective communication and smooth event operations.
  • Resource Management: Manage event resources, including IT equipment and materials, to support the successful execution of events.
  • Technical Support: Collaborate with IT teams to ensure proper setup and troubleshooting of technical equipment.
  • Post-Event Activities: Participate in post-event reviews, gathering feedback and identifying opportunities for improvement.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About Us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

Key Skills and Attributes

To excel in this role, you will need strong organisational and time management skills, with the ability to manage multiple tasks and priorities effectively. Excellent communication skills are essential, as you will be liaising with a wide range of stakeholders, both internal and external. You should have proven administrative experience and be proficient in using Microsoft Office packages, particularly Outlook, Word, PowerPoint, and Teams, is crucial, as you will frequently use these tools for coordinating and during events. Experience in event management is desirable, along with familiarity with IT systems and virtual event platforms. A flexible approach and adaptability are also important, as the role may involve occasional travel and physical tasks such as setting up event spaces.

We are supportive of flexible working and tailoring working patterns to individual circumstances where business needs this role will primarily be based on-site, there will be opportunities to work from home when your work schedule permits.