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Operations Coordinator

2 months ago

London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

Your new company, a dynamic and growing accountancy firm in the heart of the city, is seeking an experienced Administrator to join their busy team to support them with daily operations and contribute to their continued success.

  • Conducting daily meeting room checks to ensure a smooth and efficient working environment.
  • Booking meeting rooms and coordinating schedules to prevent conflicts.
  • Providing exceptional customer service and greeting clients with a warm and welcoming demeanor.
  • Procuring office supplies and refreshments to maintain a productive and comfortable workspace.
  • Organizing and managing incoming and outgoing mail and packages.
  • Issuing and chasing invoices to ensure timely payment and maintain accurate financial records.
  • Ensuring the office is well-maintained and presentable at all times, reflecting the company's high standards.
  • Managing and prioritizing tasks to maintain a high level of productivity and efficiency.
  • Coordinating monthly statements and payments to ensure timely and accurate processing.
  • Setting up new client accounts and maintaining accurate records.
  • Creating engaging graphics for social media posts and publishing content to promote the company's brand.
  • Assisting with website updates and organizing events to showcase the company's expertise and services.
  • Reviewing and updating office policies to ensure compliance and best practices.

What you'll need to succeed

  • Proven experience in an administrative role, preferably in a similar industry.
  • Ability to commute to the office 5 days a week, with flexibility to adapt to changing schedules.
  • Excellent organizational skills, with attention to detail and ability to multitask.

What you'll get in return

  • A competitive salary and opportunities for growth and professional development.
  • A dynamic and sociable work environment, with a team-oriented culture.