Office Administrator

4 weeks ago


Chelmsford, Essex, United Kingdom Reed Full time
Office Administrator

Reed is supporting a company based in Chelmsford who are looking for a highly organised and efficient Office Administrator to join their team.

Key Responsibilities:
  • Answering the phone, delivering messages, and dealing with client and surveyor enquiries.
  • Ordering stationery and office supplies, and managing office equipment.
  • Booking appointments for clients, surveyors, and managing tender/contract schedules.
  • Administering trade cards, postage, and ensuring timely return of tenders.
  • Typing, scanning, and filing completed quotes and tenders, both electronically and in hard copy.
  • Monitoring project start and handover dates, and maintaining a tender workbook to track progress.
  • Organising appointments for tenders, printing job specifications, and collating construction phase plans.
  • Providing general administration and project support to the Director, Contracts Manager, Site Manager.
  • Handling employee and subcontractor documentation, including insurances, health and safety policies, DBS checks, and training renewals.
  • Maintaining company records, including accreditations and liaising with clients, surveyors, and insurers for updates and progress.
Requirements:
  • Proven experience in an administrative role.
  • Excellent communication and customer service skills.
  • Strong organisational skills with the ability to multitask and prioritise workloads.
  • Proficiency in Microsoft Office and data input.
  • Experience with filing and document management.
  • Ability to work independently and as part of a team.


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