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Head of Portfolio Management Office

2 months ago

London, Greater London, United Kingdom TRIA Full time
About the Role

We are seeking a highly skilled and experienced Head of Portfolio Management Office to join our team at TRIA. As a key member of our organization, you will be responsible for leading our Portfolio Management Office and driving the strategic direction of our project management practices.

Key Responsibilities
  • Strategy & Planning
    • Develop and maintain the overall PMO strategy in line with the organisational goals and objectives
    • Development of the PMO to ensure it becomes a 'centre of excellence' for everything project and programme related and is regarded as such by other areas
    • Define project management methodologies, standards, and best practices for the organisation.
    • Oversee project portfolio management to ensure alignment with business objectives and resource optimisation.
    • Monitor project performance, risks, and issues, and ensure that appropriate corrective actions are taken.
    • Develop and implement project governance processes and ensure compliance with organizational policies and standards
    • Working alongside the Strategy Planning Office, manage yearly planning activities and ensure that the appropriate information is provided to facilitate Senior Leadership decision making
  • PMO Operational Management
    • Accountable for the coordination and standardisation of all project document templates, standards and processes across all departments.
    • Spearhead creation and maintenance of PMO Charters and Service Catalogues for Central PMO and other departments.
    • Define and implement appropriate Key Performance Indicator (KPI) metrics to quickly identify issues and performance of project and programmes
    • Lead development and implementation of automated systems to ensure speedy and efficient project status reporting and making available to senior level management without need for intervention.
    • Lead the P3M3 assessment activities across various departments; managing the creation and actioning of plans to increase maturity
    • Lead on internal activities to delivery necessary information to external auditors
    • Management of quality assurance across all relevant departments
  • Portfolio Management & Governance
    • Lead the management of projects using the current project governance framework, supported by our portfolio management platform
    • Lead the execution of PMO governance across all departments
    • Oversee the management and execution of preparation activities for decision-making Boards across each business unit
    • Promotion, publication, and appropriate training of our governance framework
    • Co-ordinate and maintain the Portfolio Process framework ensuring that planned activities are managed and governed in line with best practice and ensure full and accurate transparency of the portfolio and its associated key performance metrics
    • Maintain full transparency of project and programme portfolio to identify governance requirements and change control to ensure appropriate governance activities can be initiated and approved by appropriate governance boards or groups.
    Requirements
    • Demonstrable experience performing a Head of PMO role, or similar, delivering a portfolio of projects and programmes
    • Able to demonstrate success in the building and creation of a new PMO function
    • Proven understanding of project governance, risk, and planning
    • Have an attention to detail ensuring reports and data are accurate and presented in a professional manner suitable for Senior Executive level
    • Substantial experience of using Microsoft Project, Word, PowerPoint, Excel, and Visio
    • Ability to liaise with, develop and maintain meaningful working relationships with key stakeholder and other customers
    • Ideally already certified as a P30 Practitioner, also keen to see candidates with Prince 2 / MSP or similar.