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Executive Assistant to Senior Leaders

2 months ago

Burgess Hill, West Sussex, United Kingdom AMEX Full time

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support two UK-based Vice President (VP) leaders within the Enterprise Platforms Centre of Excellence. This is an exciting opportunity to join a dynamic and fast-paced Product team that requires seamless collaboration and coordination across a wide range of businesses and levels.

Key Responsibilities

  • Coordinate and manage complex calendars, scheduling meetings and travel arrangements for senior executives.
  • Partner with senior executive offices to ensure professional representation and provide administrative support.
  • Organize internal and external meetings, team events, and conferences, including logistics and communication.
  • Monitor and respond to emails, filter and prioritize tasks, and maintain accurate records.
  • Prepare and process expense reports, track team budgets, and maintain accurate financial records.
  • Provide administrative support for Senior Leadership visits, including itinerary planning and coordination.
  • Support driving team culture through coordinating events, social gatherings, and strategic initiatives.

Requirements

  • 3+ years of experience supporting at VP Level or equivalent.
  • Highly organized with excellent time management skills, attention to detail, and ability to prioritize tasks.
  • Strong follow-up skills, excellent accuracy, and ability to maintain confidentiality.
  • Strong interpersonal skills, comfortable representing a department, and interacting with individuals at all levels of an organization.
  • Excellent calendar management skills, including coordination of complex meetings and travel arrangements.
  • Intermediate to advanced computer skills, including proficiency with MS Office and communication tools.

About American Express

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. Our benefits include competitive base salaries, bonus incentives, support for financial-well-being and retirement, comprehensive medical, dental, vision, life insurance, and disability benefits, flexible working models, generous paid parental leave policies, free access to global on-site wellness centers, free and confidential counseling support, and career development and training opportunities.