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Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Streamline Services Consultancy Limited Full time £50,000 - £60,000

Administrative Coordinator
£50,000 - £60,000 per annum
About the Company
Streamline Services Consultancy Limited is collaborating with a prominent Mechanical and Electrical contractor known for its exceptional standing in the European and London markets, particularly in sectors such as Commercial, Pharmaceutical, and Data Centres.

This position presents an excellent opportunity for an administrative coordinator eager to join an organization that values a positive workplace culture, offers clear career advancement opportunities, and engages in some of the most prestigious projects in London.

Key Responsibilities:

  • Serve as the primary contact for incoming IT equipment necessary for project sites.
  • Manage IT requests related to server access and project communication groups.
  • Oversee the printing and upkeep of all physical project documentation.
  • Familiarize with procurement systems for generating Purchase Orders, processing invoices, and managing goods receipt.
  • Organize and file project drawings appropriately.
  • Update organizational charts as required.
  • Manage the ordering of office supplies and consumables.
  • Ensure the proper receipt and organization of delivered office supplies.
  • Coordinate site orders for Personal Protective Equipment (PPE) and verify deliveries.
  • Process Goods Receipt Notes (GRNs) and manage timesheet submissions.
  • Scan and file Quality Submission Packs and related documents.
  • Scan and file Delivery Notes and forward them to the accounts department.
  • Facilitate employee inductions.
  • Proactively manage the allocation of meeting rooms.
  • Schedule and coordinate deliveries effectively.
  • Adhere to the company's standard operating procedures for document submissions and management.
  • Collaborate with the main document controller to address discrepancies and fulfill requirements.
  • Maintain comprehensive control over the downloading of project documents onto the server, ensuring accurate updates.
  • Register and upload documents to the designated platform, ensuring full distribution to the supply chain.
  • Monitor the status of outgoing documents and comments.
  • Maintain and update logs for outgoing information, including drawings, Risk Assessments and Method Statements (RAMS), technical submissions, samples, benchmarks, and Requests for Information (RFIs).

Required Experience/Qualifications:

  • Proven ability to take ownership of responsibilities and work independently.
  • Capability to collaborate effectively within a team environment.
  • Exceptional time management and organizational skills.
  • Ability to prioritize tasks and allocate time efficiently.
  • Strong attention to detail.
  • Flexibility in adapting to changing demands.
  • Proficient IT skills, particularly in Excel, Word, Outlook, and PowerPoint.