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Office Administration Coordinator
2 months ago
Position Overview
Part-Time Role - 15 Hours Weekly
An exciting opportunity has emerged for a dedicated Office Administration Coordinator to become part of a newly established maternal mental health initiative across West Yorkshire. This role is hosted by South West Yorkshire Partnership NHS Trust.
We are in search of a proactive individual who embodies professionalism and approachability, capable of fostering positive relationships with various stakeholders and collaborators.
This initiative aims to assist women and birthing individuals facing moderate to severe mental health challenges related to childbirth experiences, including trauma, anxiety about childbirth, and loss.
The successful applicant will deliver essential administrative support for the initiative and should be self-driven, possess effective communication skills, work collaboratively within a team, demonstrate initiative, prioritize tasks efficiently, and maintain meticulous records while showcasing exceptional organizational abilities.
We recognize the growing trend of applicants utilizing AI technology for crafting responses in job applications. We strongly advise against excessive reliance on AI-generated content, as we will implement a thorough evaluation process prior to advancing candidates to subsequent stages. If AI is being utilized to enhance your application, please indicate this in your application form.
For a comprehensive job description, please refer to the attached supporting documents.
Main Responsibilities
The candidate must exhibit outstanding organizational capabilities and the ability to manage their workload effectively to meet deadlines, while maintaining keen attention to detail amidst competing priorities.
We seek an administrator with an NVQ or RSA Level 3 qualification or the ability to demonstrate equivalent competency.
A solid understanding of Microsoft Office applications, particularly Excel, is crucial.
The candidate should be adept at functioning within a team and possess strong written and verbal communication skills.
Responsibilities will vary and include managing emails, scheduling appointments, overseeing diary management, utilizing clinical systems, and handling phone inquiries. Excellent customer service skills are essential.
This role operates Monday to Friday, 9 am to 5 pm, and allows for remote and agile working, with occasional travel to designated sites as necessary to fulfill job responsibilities.
About Us
We are a specialized NHS Foundation Trust providing community, mental health, and learning disability services to the populations of Barnsley, Calderdale, Kirklees, and Wakefield. Our mission is to empower individuals to achieve their potential and thrive within their communities by delivering high-quality care at the right time and place. Our workforce, comprising both clinical and non-clinical staff, is dedicated to making a meaningful impact on the lives of service users, their families, and caregivers.
We encourage applications from all individuals, valuing diversity and aiming for our workforce to reflect the communities we serve.
We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, expecting all colleagues and volunteers to share this commitment.
