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Purchase Ledger Assistant

2 months ago

Norwich, Norfolk, United Kingdom Todd Hayes Ltd Full time
Job Description

Job Title: Purchase Ledger Assistant - Procurement Specialist

Company: Todd Hayes Ltd

Job Type: Full-time

Location: Norwich

Job Category: Accounting & Finance

About the Role:

We are seeking a highly organized and detail-oriented Purchase Ledger Assistant to join our team at Todd Hayes Ltd. As a key member of our procurement team, you will be responsible for ensuring the accurate and timely processing of invoices received from suppliers.

Key Responsibilities:

  • Accurate validation and processing of invoices received via post, email, or electronic systems
  • Manage the query log and resolve any queries that arise with suppliers, ideally within a month
  • Validation of non-utility invoices against orders and appropriate price lists
  • Accurate entry of standard and utility invoices into our accounting system
  • Raising of queries to suppliers or buyers as appropriate
  • Assist with monthly post-out process as required
  • Managing the weekly query list, liaising with buyers/suppliers/members to keep them informed regularly as well as resolving queries in a timely manner
  • Carry out pre-post-out checks before generating statements in line with documented procedures
  • Email or print packs for distribution to members. Reconcile packs issued to expected numbers

Requirements:

  • Strong IT skills, including Excel
  • Accounts receivable/payable experience highly advantageous
  • Experience gained within a similar role highly advantageous, especially data entry and query management
  • Confident telephone manner

Desirable Skills & Knowledge:

  • Knowledge of Harrier and NetSuite
  • Agricultural sector experience

Personal Attributes:

  • Able to come up with ideas for improvement and development of the business
  • Happy working solo or as part of a team
  • High attention to detail
  • Able to work in a fast-paced and demanding environment
  • Able to juggle conflicting priorities and high workloads
  • Attention to detail essential as accuracy is paramount to this role
  • Used to working to very tight deadlines

What We Offer:

  • 8% employer pension contribution
  • 26 days holiday per annum, plus bank holidays. This rises with each year's service by an additional day, up to 7 extra days
  • Have your birthday off as an extra day's holiday, if it falls on your working day
  • Free lunch daily from the on-site café
  • Discounts at hundreds of retailers and suppliers
  • Life assurance
  • Discounted gym membership
  • Cycle to work scheme
  • Hybrid working
  • Free on-site parking