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Executive Support Specialist

2 months ago

Slough, Slough, United Kingdom IRIS- Networx Services Full time
About the Role

We are seeking a highly organized and experienced Executive Assistant to provide top-tier support to our Managing Directors. As an integral part of our expanding global business, you will play a key role in managing complex diaries, coordinating global travel, and contributing to high-level meetings.

Key Responsibilities
  • Executive Support: Manage complex diaries, prioritize appointments, and ensure smooth scheduling for our MDs.
  • Meeting Support: Prepare agendas, take minutes, and follow up on action items to keep our projects on track.
  • Presentation Creation: Use your PowerPoint and Excel expertise to craft presentations and reports that clearly communicate business data and insights.
  • Stakeholder Liaison: Act as a key point of contact between our MDs, managers, and external partners, ensuring clear and professional communication.
  • Travel Coordination: Arrange seamless travel plans, including accommodation, flights, and transfers, for a smooth experience.
  • Administrative Tasks: Process expense claims, approve holidays, and manage purchase orders through our internal systems.
  • Team Events: Plan and execute events that bring our team together, whether in the UK or US.
  • Collaboration: Work closely with the EA team to coordinate efforts across different locations and provide holiday cover when needed.
Requirements
  • Experience: Proven track record as an Executive Assistant to senior executives, with extensive diary management experience in a fast-paced environment.
  • Technical Skills: Proficiency in Microsoft Office, PowerPoint, Excel, Concur, and Word is essential.
  • Business Acumen: Understanding of general business practices and the ability to present data in a business context.
Competencies
  • Quick Decision-Making: Ability to make sound decisions swiftly in a dynamic environment.
  • Team Collaboration: Excellent teamwork skills, with the ability to work collaboratively with colleagues across the globe.
  • Organisational Excellence: Strong organisational skills and exceptional attention to detail.
  • Communication Skills: Outstanding interpersonal and communication abilities, ensuring effective interaction with a wide range of contacts.
  • Adaptability: Flexibility to work under pressure and meet tight deadlines.