Executive Assistant

3 weeks ago

Slough, Slough, United Kingdom IRIS Software Group Full time
Executive Assistant Opportunity

We are seeking a highly skilled and experienced Executive Assistant to provide top-tier support to our Managing Directors. This is a unique opportunity to become an integral part of our expanding global business, working closely with key leaders and contributing to our ambitious growth plans.

Key Responsibilities:
  • Provide high-quality executive support, managing complex diaries, prioritizing appointments, and ensuring smooth scheduling for our MDs.
  • Support key meetings, preparing agendas, taking minutes, and following up on action items to keep our projects on track.
  • Create impactful presentations, using your PowerPoint and Excel expertise to craft presentations and reports that clearly communicate business data and insights.
  • Liaise with senior stakeholders, acting as a key point of contact between our MDs, managers, and external partners, ensuring clear and professional communication.
  • Manage global travel, arranging seamless travel plans, including accommodation, flights, and transfers, for a smooth experience.
  • Handle administrative tasks, processing expense claims, approving holidays, and managing purchase orders through our internal systems.
  • Organize team events, planning and executing events that bring our team together, whether in the UK or US.
  • Collaborate with other EAs, working closely with the EA team to coordinate efforts across different locations and provide holiday cover when needed.
Requirements:
  • Experience: Proven track record as an Executive Assistant to senior executives, with extensive diary management experience in a fast-paced environment.
  • Technical Skills: Proficiency in Microsoft Office, PowerPoint, Excel, Concur, and Word is essential.
  • Business Acumen: Understanding of general business practices and the ability to present data in a business context.
Competencies:
  • Quick Decision-Making: Ability to make sound decisions swiftly in a dynamic environment.
  • Team Collaboration: Excellent teamwork skills, with the ability to work collaboratively with colleagues across the globe.
  • Organizational Excellence: Strong organizational skills and exceptional attention to detail.
  • Communication Skills: Outstanding interpersonal and communication abilities, ensuring effective interaction with a wide range of contacts.
  • Adaptability: Flexibility to work under pressure and meet tight deadlines.
Why This Role?
  • Be at the Heart of Exciting Projects: Play a pivotal role in key business initiatives, working alongside senior leaders.
  • Opportunities for Growth: Develop new skills and take on responsibilities that will further your career.
  • Collaborative Environment: Join a supportive team where your contributions are valued, and your ideas are heard.

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