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Real Estate Administrative Assistant

2 months ago

York, York City, United Kingdom Swift Temps (North West) Ltd Full time

Swift Temps (North West) Ltd is collaborating with a reputable legal firm seeking a diligent and detail-oriented Property Secretary to enhance their property management team. The ideal candidate will deliver extensive administrative assistance, ensuring efficient operations and superior client relations.

Position Overview:

• Full-time, permanent role

• Standard working hours: 9:00 AM - 5:00 PM with a one-hour lunch break

• Competitive salary, negotiable based on experience

• Generous leave policy: 25 days of annual leave plus bank holidays

• Additional benefits including a loyalty holiday scheme, discounted legal services, and a company pension plan

Key Responsibilities:

Administrative Duties:

• Provide comprehensive administrative support to the property management division.

• Draft, review, and refine correspondence, reports, and various documents.

• Organize schedules, manage diaries, and coordinate meetings effectively.

Client Engagement:

• Address phone and email inquiries from clients, tenants, and service providers.

• Maintain and update client files and property management databases.

• Experience in handling commercial property inquiries is essential.

Document Administration:

• Prepare and circulate property management documents, including leases, contracts, and notices.

• Ensure proper filing and accessibility of all property-related documentation.

• Familiarity with file initiation and anti-money laundering checks is required.

• Experience with Land Registry applications for property registration is advantageous.

Property Management Assistance:

• Facilitate property maintenance and repairs, coordinating with contractors and tenants as needed.

• Keep detailed records of property inspections and compliance with safety standards.

Office Coordination:

• Manage office supplies and inventory effectively.

• Ensure a well-organized and professional office environment.

Qualifications:

• Previous experience in a secretarial or administrative role, preferably within property management or a related sector.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Knowledge of property management software is a plus.

• Exceptional written and verbal communication skills.

Skills and Attributes:

• Strong organizational skills with the ability to prioritize tasks effectively.

• Keen attention to detail and accuracy in all assignments.

• Ability to work independently as well as collaboratively within a team.

• Capacity to handle confidential information with utmost discretion.

If you are interested in advancing your career within a dynamic firm, we encourage you to consider this opportunity.