Payables and Receivables Officer
2 months ago
Job Summary
Southway Housing Trust is seeking a highly skilled Payables and Receivables Officer to cover a 12-month maternity leave. As a key member of the Finance team, you will be responsible for ensuring the smooth operation of the organization's accounting functions, including transaction processing, payables and receivables management, and inter-company billings.
Key Responsibilities
1. Payables
• Assist the Payables Supervisor in ensuring timely supplier payments for Southway Housing Trust and its subsidiaries.
• Log and process invoices and credit notes, entering correct VAT coding.
• Match invoices to purchase orders approved in line with financial regulations.
• Support the preparation of weekly BACS payments through the online banking system.
• Prepare cash book journals and check differences in bank statement entries.
• Liaise with budget holders regarding outstanding payments and purchase order queries.
• Interface repairs & material purchases to finance system, investigate and resolve issues.
• Process sundry payments and rent refund requests.
• Ensure effective control over payments taken by direct debit.
• Prepare credit card statement journals from receipt logs provided by card holders.
• Reconcile supplier statements to the purchase ledger monthly.
2. Accounts Payable Ledgers
• Assist the Financial Services Team Leader in maintaining accurate Accounts Payable ledgers.
• Closedown the Accounts Payables ledger at month end, resolve unprocessed batches.
• Prepare schedules of unapproved invoices, distribute these to budget holders and record explanations for items which remain unpaid.
• Investigate and resolve system issues which impact on the Payables function.
• Suggest changes or improvements to increase accuracy and efficiency.
3. Accounts Receivable Ledgers
• Assist the Financial Services Team Leader in maintaining accurate Accounts Receivable ledgers.
• Perform credit checks and ensure all accounts operate within their credit limits.
• Raise sundry invoices to customers in an accurate and timely manner.
• Allocate receipts to specific receivables invoices.
• Post journal entries before ledger close down.
• Reconcile receivables accounts on a timely basis, following up unidentified cash receipts.
• Reconcile receivables transactions on the bank statement daily.
• Produce regular updated ageing receivables report.
4. General Support
• Provide additional support to the Finance Team.
• Process inter-company billings, via equivalent invoices in subsidiary companies, and assist in the reconciliation of these transactions.
• Administer funds held by Southway on behalf of other organizations, distribute statements and undertake related accounting entries.
• Post rental receipt transactions and related bank entries.
• Carry out administrative duties including filing, review of incoming post to the Finance Team and electronic communication to the general Finance email account.
• Undertake any other duties consistent with the grading of the post.
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