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Senior Scientific Programmes Officer, Fellowship
2 months ago
The Royal Society is seeking a highly skilled and experienced Senior Scientific Programmes Officer to join its team. As a key member of the Scientific Programmes team, you will be responsible for planning and delivering high-profile events, including the annual Fellowship induction programme, milestone events, and VIP events.
Key Responsibilities- Lead the end-to-end delivery of an annual portfolio of Fellowship and milestone events, ensuring successful delivery to a high standard and meeting objectives.
- Contribute to the setting of plans, event objectives, and timescales, and proactively flag any required changes or updates to the Head of Scientific Programmes.
- Ensure event plans include flexibility to accommodate virtual or hybrid alternatives as needed.
- Resolve logistical and resource issues that arise during event organisation, escalating as necessary.
- Work closely with internal colleagues to ensure logistical arrangements support event goals.
- Lead and supervise onsite event delivery, ensuring adequate resource is in place.
- Draft written materials, such as concept notes, briefing documents, and reports for various audiences.
- Monitor reputational risks of programmes or events, raising concerns with the Head of Scientific Programmes and other colleagues as needed.
- Create and manage registration processes for each meeting or programme, ensuring effective administration.
- Effectively manage event budgets, ensuring delivery within agreed parameters and documenting information.
- Ensure contributors and participants are appropriately acknowledged and thanked.
- Conduct post-event debriefs and implement lessons learned for future events.
- Education to degree level or equivalent experience.
- Excellent knowledge of IT (Microsoft Office Suite) and databases.
- Excellent interpersonal skills, diplomatic, and with a high degree of cultural awareness.
- Experience of managing people.
- Outstanding written and verbal communication skills, with the ability to convey information to various audiences.
- Ability to prioritise and manage a varied workload.
- Understanding of the scientific and academic community.
- Demonstrable experience of managing complex high-profile events and/or programmes.
- Highly developed organisational skills, with evidence of strong project management, attention to detail, and meticulous planning.
- Proven ability to form strong working relationships with various individuals, including senior leaders, internal and external stakeholders, and suppliers.
- Experience of managing suppliers and negotiating contracts.
- Experience of managing budgets, including forecasting and reconciliation.
- Experience of establishing and maintaining a network of contacts.
- Experience of project evaluation.
The successful candidate will be required to work flexibly, including evenings and weekends on occasion.
What We OfferThe Royal Society offers a competitive salary and benefits package, as well as opportunities for professional development and growth.