Executive Assistant

4 days ago

Greenford, Greater London, United Kingdom BELLA Full time

About Us:

BELLA is a prestigious and innovative luxury cosmetics brand dedicated to delivering high-quality, premium beauty products. We are seeking an experienced Executive Assistant to support our director and team in maintaining the highest standards of performance and efficiency.

Key Responsibilities:

  • Administrative Support:
    • Manage the Director's calendar, scheduling meetings, appointments, and travel arrangements.
    • Handle correspondence, including emails, letters, and phone calls, on behalf of the Director.
  • Travel and Event Coordination:
    • Arrange complex and detailed travel plans, itineraries, and agendas for the Director.
  • Procurement Management:
    • Handle the procurement of goods and services required by the family office.
    • Monitor and manage inventory levels and order supplies as needed.
  • Project Management:
    • Oversee and coordinate multiple renovation projects from inception to completion.
    • Liaise with contractors, architects, and designers to ensure project timelines are met.
    • Track project progress, manage budgets, and ensure all work meets quality standards.
    • Resolve any issues or delays that arise during project execution.
  • Operational Efficiency with Team:
    • Implement and maintain efficient office systems and procedures.
    • Manage office supplies and equipment, ensuring the Director's workspace is well-organized and functional.
  • Excel and Data Management:
    • Utilize advanced Excel skills to manage data, create reports, and analyze information.
    • Develop spreadsheets to track procurement activities and project budgets.

Requirements:

  • Minimum of 5 years of experience as an Executive Assistant, preferably in a family office or related setting.
  • Proven experience in procurement and project management, particularly in managing renovation projects.
  • Proficiency in Microsoft Office Suite, especially Excel.
  • Potential for professional growth and development within the family office.

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