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Events & Protocol Coordinator

2 months ago

SouthendonSea, Southend-on-Sea, United Kingdom Pertemps TM Full time
Job Description

Pertemps TM is seeking a highly organized and detail-oriented Events & Protocol Assistant to join their Corporate Services division. The ideal candidate will have experience working in events in an international environment and an understanding of multilateral affairs.

Key Responsibilities
  • Assist with logistical, operational, planning, and protocol arrangements for Ministerial Meetings and high-level events, both virtual and in-person.
  • Coordinate travel for staff teams and resource persons, negotiating and liaising with external travel agents and suppliers.
  • Arrange and coordinate virtual meetings on various event platforms.
  • Manage protocols for Heads of Government and Ministerial Meetings.
  • Work with the Events and Protocol Manager to manage registration of delegations for Ministerial Meetings and prepare delegate lists.
  • Assist with internal briefings on logistical and operational aspects of meetings.
  • Negotiate and liaise with external travel agents and suppliers.
  • Liaise with internal sections to facilitate meetings, including preparation of weekly reports of forthcoming meetings and events.
  • Coordinate the booking of meeting rooms.
  • Liaise with external suppliers to provide consistent and client-oriented services for all meetings.
  • Prepare financial acquittals for payments.
Requirements
  • Undergraduate degree in International Relations, Development Studies, or relevant field.
  • Experience working in events in an international environment.
  • Understanding of multilateral affairs and/or experience working in an international conference environment.
  • Experience of working on large-scale events, both live and virtual, in an international conference environment.
  • Ability to work on own initiative and make decisions in challenging circumstances.
  • Strong communication and relationship management skills.
  • Attention to detail and ability to work and adapt under pressure.
  • Experience of using administrative and budget tools, and excellent proficiency with Microsoft office applications.
  • Experience of using virtual events platforms such as Zoom.
  • Experience of working within an inter-governmental organization or diplomatic service is desirable.