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HR Operations Coordinator

2 months ago

Horsham, West Sussex, United Kingdom DiverseJobsMatter Full time
Job Title: Group HR Operations Coordinator

At DiverseJobsMatter, we are seeking a highly organized and detail-oriented Group HR Operations Coordinator to join our team. As a key member of our HR Operations function, you will play a critical role in managing and streamlining our day-to-day HR processes, ensuring efficient operations and processes of our Group HR department.

Key Responsibilities:
  • Provide global HR support in areas of the employee life cycle, including HR Systems (Workday, HR Specialist Systems)
  • First point of contact for all employee related queries and HR Business Partnering Teams
  • Responsible for triaging / managing of our internal Group HR Operations ticketing system
  • Assigning to appropriate HR Operations / Technology / Payroll Member based on the complexity of the request
  • Responsible for all level 1 requests
  • Ensure all business processes in Workday are completed by the relevant actor and are not pending and impacting the Payroll Team and employee life cycle transactions
  • Collaborate with the HR Technology Team, ensure that employees and the wider HR Studio Teams have the relevant up to date guides/ job aids, process flows to be able to perform their activities
  • Responsible for regular auditing of data to ensure accuracy
  • Responsible for the administrative support of preparation of any relevant letters, references, probation reviews, working towards automating these within Workday
  • Responsible for the maintenance and organisation of standardised employee files / documents within Workday
  • Ensure that all employee data is compliant and in line with GDPR
  • All employee data held in all HR Systems (Workday, Specialist Systems) are in line with our data retention policies
  • Responsible the immigration support for the UK
  • Responsible for employees with visa renewals and visa tracking is held centrally in Workday
  • Ensure any changes to immigration records are effectively updated within our UK SMS portal
  • Works closely with the HR Technology team and Payroll team, to ensure that all cyclical Workday activities are performed in conjunction with the HR Technology team
  • Assisting the HR Technology team with special projects, assignments and tasks as needed
  • Assist with testing & implementation of system enhancements and new functionality
Requirements:
  • Ability to understand HR initiatives that align with business goals
  • In-depth knowledge of HR processes
  • Ability to work in a fast-paced environment
  • Strong organisational and communication skills
  • Strong time management and organisational skills, ability to priorities workload
  • Ability to handle confidential information with discretion
  • Problem-solving and decision-making capabilities
  • Attention to detail
  • Proficient with HR Systems
  • Analytical skills to look at data and provide key insights