Purchasing Coordinator

3 weeks ago

London, Greater London, United Kingdom Red Engine Full time

About Red Engine

We're a dynamic team behind award-winning global brands Flight Club and Electric Shuffle. Our mission is to disrupt the hospitality industry by delivering exceptional experiences across all venues, products, and brands. Our central team covers a wide range of skills, from design to marketing, sales to interior design, people and training, finance, gaming, and HR. We're a diverse group of dreamers, artists, and innovators who love what we do and are proud to be included in the Sunday Times Best Places to Work 2024.

With 15 incredible venues in the UK and 12 globally, we're passionate about developing new products and growing our team. We're looking for a talented Purchasing Coordinator to join our Interior Design team.

The Role

This role reports to the Procurement Manager and involves working client-side within the Interior Design team. The Purchasing Coordinator will oversee purchasing for interior design projects across Flight Club and Electric Shuffle projects in the UK and overseas.

The successful candidate will work closely with interior designers and vendors to ensure materials and construction methods comply with company standards. They will maintain accurate dashboards and historical purchasing data, travel to UK sites as required, and cultivate strong relationships with clients, vendors, and third parties.

Key Responsibilities

  • Carry out new and existing supplier reviews and maintain a list of approved suppliers
  • Work closely with interior designers and vendors to ensure materials and construction methods comply with company standards
  • Maintain accurate dashboards and historical purchasing data
  • Travel to UK sites as required and be involved in overseas projects in line with business operations
  • Cultivate strong relationships with clients, vendors, and third parties
  • Assist in reviewing quotations for lighting, sound systems, and acoustics
  • Raise all client direct purchases, including acoustics, lighting, sound systems, curtains, and loose furniture, and oversee them through to fulfillment
  • Be responsible for producing detailed project budgets and reporting them to relevant stakeholders
  • Manage the purchasing and tracking of materials and client direct items in line with issued schedules and drawings on behalf of the design team
  • Liaise with relevant designers and the Head of Design to ensure alignment between purchasing requirements
  • Be able to review schedules against design drawings for take-off
  • Maintain databases, keeping them up to date with current information on design and resources
  • Support the finance team in reconciling invoices produced against purchased items
  • Arrange for sample light fittings to be wired and tested in venue for review by the interior design team

Fit Out Scenic Artist Management

  • Carry out existing scenic artist reviews and new scenic artist trials to provide a list of approved artists
  • Negotiate fees and arrange the appointment of selected scenic artists, ensuring alignment with project budgets and timelines
  • Coordinate scenic artists with fit-out contractors on site and other relevant parties (project manager)
  • Create and maintain a project scenic tracker for weekly review with lead interior design and project manager

Requirements

  • Previous experience in purchasing for fit-out projects (interior design)
  • Results-oriented person with creative problem-solving skills, ability to multi-task with high attention to detail
  • Highly organized with excellent time management
  • Strong communication skills, both written and oral
  • Strong computer skills in Microsoft Office, particularly Excel
  • Ability to work on their initiative while being a team player
  • Proven track record of negotiation, production, and quality sourcing
  • Proven experience of FF&E budget management, tender process, and programme delivery
  • Strong knowledge of design/construction industry

What We Offer

  • Competitive pay
  • Annual bonus
  • 33 days annual leave (including bank holidays)
  • Fusion working (our team regularly works in our venues, offices, or focuses on individual projects with work-from-home Thursdays)
  • Staff discount in all venues (50% off Sunday, Monday, 25% off Tuesday – Saturday, and free game hire)
  • Private healthcare
  • Regular team socials and weekly team lunch in venue
  • Monthly learning and development classes, quarterly team-building events
  • Summer and Christmas socials
  • Help @ hand 24/7 health support
  • Free access to therapy, nutritionists, and physiotherapists

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